QuickBooks Tip – Creating Lien Waivers & Contract Documents
A QuickBooks Tip for creating Lien Waivers, Releases, and other Contract Documents from within the software by using the Letters function.
QuickBooks doesn’t have the ability to automatically generate a Lien Waiver & Release form, or any other Contract Document, like many of the more costly construction software packages, this means that QuickBooks users must find an alternative method to generate these vital contract documents.
Let’s say that you are a Subcontractor and need to generate a very simple Lien Waiver and Release form to a General Contractor.
One method is to create a Word document that has to be manually updated each time you need to generate the form.
Another method is to take that existing Word “template” and bring it into the QuickBooks Prepare Letters and Envelopes function – or create a new template if one doesn’t exist.
We’ll talk about bring the existing document into QuickBooks first:
- From the Company menu -> choose Prepare Letters with Envelopes
- Choose Customize Letter Templates
- Choose Convert an Existing Microsoft Word Document to a Letter Template, click Next
- From the Choose an Existing Microsoft Word Document window, use the Browse button to locate and select the document that you want to use as your Lien Waiver and Release Template
- Check the Customer option for #2 – Choose the type of letter for which you want to create a template.
- Click the Next button
- Enter a new name for the letter or let it default to the file name and click Ok.
Word will now launch in the background and display your basic Lien Waiver form, which you can now add QuickBooks merge fields to.
In Word 2010, click on the Add-Ins menu item along the top where you can choose to insert My Company Fields and Customer Name Fields into the document.
As with any document created through QuickBooks you may not have access to all of the information that you need, so make sure that you do something to call out pieces of information, such as a payment amount, that you will have to enter when you actually create the letter. One way to easily identify pieces of information such as this is to simply place an “underline” at the spot in the template.
When you need to generate the Lien Waiver:
- Go to the Company menu -> Prepare Letters with Envelopes -> Customer Letters – OR – from the Customer Center -> click the Word icon -> and Prepare Customer Letters
- Choose the Customer OR Job that you want to create the Lien Waiver for and click Next
- Select the Lien Waiver template and click Next
- Enter the name and title of the person who will sign the letter and click Next
- QuickBooks will now create your Lien Waiver and open it in Word so you can add any missing information
You may need to “tweak” your template in order to make sure that everything looks correct. If so, go back to the Company menu -> choose Prepare Letters and Envelopes -> choose Customize Letter Templates -> choose View or Edit Existing Letter Templates -> click Next -> choose the Type of Letter -> select the template -> click Next -> and when the template opens in Word, make any necessary changes.
To create a new Lien Waiver template:
Go to the Company menu -> choose Prepare Letters and Envelopes -> Create a New Letter Template from Scratch -> click Next -> choose the Letter Type and give the template a name -> click Next -> Word will launch. Create your template, selecting fields from the Add-In tab.
We hope that you have found this QuickBooks Tip to be helpful, while this doesn’t solve the entire problem, it does help you to automate a time-consuming task.
If you have to generate AIA type billing as well as issue various contract documents, be sure to check out Construction Application for Payment Solution, a QuickBooks integrated add-on that will produce AIA Billing on actual AIA G-702/G-703 forms that you purchase or similar plain paper forms; which has a built-in Contract Document Manager which can gather even more information for your Contract Documents.
Leave a Reply
- QuickBooks 2015 Announced – Important System Requirements
- How do Amazon Merchants Reconcile in QuickBooks? Webinar
- Happy 14th Birthday Sunburst Software Solutions, Inc.
- Simple Controls You Can Put Into Place to Discourage Fraud
- Business Susceptibility to Theft and White Collar Crime – Are You a Target?
- Warning Signs & Red Flags of Fraud – Are Your Employees Stealing From You?
- Is Managing QuickBooks Purchase Orders Driving You Insane?
- Free Webinar-Identify and Safeguard Against Business Fraud
- Technology is Changing How We Submit Certified Payroll Reports
- Ask Me Anything – 10 Common Questions about Certified Payroll
- Are Your QuickBooks Payroll & Certified Payroll Processes Efficient?
- QuickBooks Tip: How to find “Notes” after an Upgrade
- QuickBooks Timely Payroll Alerts, Updates & Issues for 2013 Payroll Tax Returns
- QuickBooks Tip: How to Calculate Over/Under Billings
- Happy Holiday’s to you!
- Employee Reimbursements-Accountable vs Non-Accountable Plans
- Sunburst’s Weekly Wrap-Up of Popular Posts 12/2 – 12/8/2013
- Q & A: QuickBooks Employee Payroll Reimbursements & Job Costing
- Sunburst’s Weekly Wrap-Up of Popular Posts 11/24 – 12/1/2013
- Searching For the Right Time Tracking Add-On for QuickBooks?
- Using Account Numbers in Your QuickBooks Chart of Accounts
- Straight from the IRS - Social Security Tax Reduced to 4.2%
- QuickBooks 2012 - Frequently Asked Questions About Upgrading
- QuickBooks 2013 Upgrade Do's, Don'ts & Frequent Questions
- Calculating & Displaying Fringe Benefits on a Certified Payroll Report
- QuickBooks Payroll Tip - Tracking Employee Advances or Loans
- QuickBooks Tip - Job Costing Starts With A Simple Item
- QuickBooks Tip-Handling Employee Reimbursements for Expenses
- QuickBooks Tip - Determing Cost of Goods Sold
- QuickBooks for Contractors Tip – Advanced Progress Invoicing
- QuickBooks Creating a More Meaningful Payroll Expenses Section
- QuickBooks for Contractors Tip – Basics of Progress Invoicing
- QuickBooks Tip - Child Support Garnishments
- New FHWA-1391 & 1392 Annual EEO Forms For Highway Contractors
- Create a QuickBooks Job Cost Report With Hours & Payroll Costs
- QuickBooks 2012 Announced
- QuickBooks 2012 - Best Practices & Tips for Installing an Upgrade
- Frequently Asked Questions - California Prevailing Wage
- QuickBooks Tip-Creating a Functional Payroll Liabilities Section
- QuickBooks 2011 - New Balance Sheet by Class Report - Part 1