How To Setup a Scheduled Payment for a Payroll Liability
Setting up Scheduled payments allows you to see all payroll related liability amounts that you owe for payroll taxes, health insurance, child support garnishments, etc. in the QuickBooks Payroll Center so that you can easily review the amounts and generate the payment. Finding where you setup the payment schedule can be confusing, if you are new to QuickBooks – see this question from a reader.
I have created a Garnishment deduction item, following your instructions step by step, but I did not generate the check to send to the Agency that is collecting the money. Is there something else that I need to do to get this payroll Liability in the “Pay Schedule Liabilities” or “Custom Liability” box? Thanks, Luz
Usually as soon as you finish creating a deduction or company contribution item, QuickBooks sill display a “reminder window” indicating that you can now set up a scheduled payment for the payroll item that you just created.
A lot of people, including myself, have been known to just click the Ok button on that window to make it go away; and then wonder later – where the heck do I set up the payment schedule!
In order to set up scheduled payments in QuickBooks you must have an active payroll service subscription and depending on which payroll service you choose, you can also set up certain tax payments for e-pay.
Go to the Employee Center, click on the Payroll tab.
In the Pay Scheduled Liabilities section, look for a button that’s called “Related Payment Activities” and click on it (this produces a drop down menu). Select the Edit Payment Due Dates/Methods option. This loads the Payroll Setup Wizard module, see the YouTube video below to see how the wizard walks you through the setup.
One problem, that I find with the liability payment schedule in QuickBooks is that all of the time frames are based on the previous week, month, quarter, or year.
In the past, that I’ve often had some liabilities (child support and Union dues) that needed to be paid the same day that payroll was done.
If you run into that situation, click on the “Related Payment Activities” button and select the “Create custom Liability Payments” option, you may then have to fool around with the dates in order to make everything line up correctly.
I hope you’ve found this article to be helpful, if so please take a moment to either leave a comment or to share it with others on your favorite social media site.
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