Billing Employee Time to Customers
Billing employee time on customer invoices is something that many business need to do – not just contractors who perform Time & Materials Billing. Making sure that you bill all of the time your employee(s) have spent working on specific jobs or tasks for customers is crucial and depends data that you’ve entered in QuickBooks. Here’s a question from a reader.
Thanks for the tips.
I’m used to using the “Unbilled costs by job” report, however I am stumped when it comes to billable hours I’ve entered using the timesheet function. How do I tell if I need to create an invoice for a client to bill them for hours entered? Those hours do not show up on the “Unbilled costs by job report” !!
Any help would be greatly appreciated. Nick
Thanks for stopping by and submitting a question.
Actually, your question confused me and I’ve had to do some research. I “think” I’ve discovered the reason why you aren’t seeing the information that you want in the “Unbilled Costs by Job” report (found by going to the QuickBooks Reports menu -> choosing Jobs, Time & Mileage -> and selecting the Unbilled Costs by Job report).
When I run an Unbilled Costs by Job report in any of my test files, I get employee time from paychecks that I’ve created in QuickBooks, see below:
So either you aren’t doing payroll (actually creating paychecks) in QuickBooks – or somehow you’ve modified the original report to exclude payroll.
If you aren’t running payroll in QuickBooks this would explain why those costs aren’t appearing in this report – but there is a backdoor method to find out the billing status of the time you’ve entered into timesheets.
From the Reports menu -> choose Jobs, Time & Mileage -> and select the Time by Job Detail Report, this report will show you all the time you’ve entered by Customer/Client, Service Item, and Employee and how much time they spent; see below:
However, this only adds to my confusion. The time shown in the screenshot above does not have a paycheck associated with it (so doesn’t show up on the Unbilled Costs by Job Report), however, when I go to create an invoice, select this specific customer and go to the Time & Expenses option and click on the Time tab – those hours are displayed there. See below:
What version of QuickBooks are you using Nick? At this point I’m thoroughly confused!
2 Responses to Billing Employee Time to Customers
Leave a Reply
- The Great Debate – QuickBooks Desktop vs. QuickBooks Online
- Business Apps Shouldn’t Be THAT Hard to Use – Free Webinar
- QuickBooks 2015- The Good, Bad and Ugly, Part 1
- “Overstating” the Importance of Cost Reporting-Free Webinar
- QuickBooks 2015 Announced – Important System Requirements
- How do Amazon Merchants Reconcile in QuickBooks? Webinar
- Happy 14th Birthday Sunburst Software Solutions, Inc.
- Simple Controls You Can Put Into Place to Discourage Fraud
- Business Susceptibility to Theft and White Collar Crime – Are You a Target?
- Warning Signs & Red Flags of Fraud – Are Your Employees Stealing From You?
- Is Managing QuickBooks Purchase Orders Driving You Insane?
- Free Webinar-Identify and Safeguard Against Business Fraud
- Technology is Changing How We Submit Certified Payroll Reports
- Ask Me Anything – 10 Common Questions about Certified Payroll
- Are Your QuickBooks Payroll & Certified Payroll Processes Efficient?
- QuickBooks Tip: How to find “Notes” after an Upgrade
- QuickBooks Timely Payroll Alerts, Updates & Issues for 2013 Payroll Tax Returns
- QuickBooks Tip: How to Calculate Over/Under Billings
- Happy Holiday’s to you!
- Employee Reimbursements-Accountable vs Non-Accountable Plans
- Using Account Numbers in Your QuickBooks Chart of Accounts
- Straight from the IRS - Social Security Tax Reduced to 4.2%
- Calculating & Displaying Fringe Benefits on a Certified Payroll Report
- QuickBooks Payroll Tip - Tracking Employee Advances or Loans
- QuickBooks 2013 Upgrade Do's, Don'ts & Frequent Questions
- QuickBooks 2012 - Frequently Asked Questions About Upgrading
- QuickBooks Tip - Job Costing Starts With A Simple Item
- QuickBooks Tip-Handling Employee Reimbursements for Expenses
- QuickBooks Creating a More Meaningful Payroll Expenses Section
- QuickBooks Tip - Determing Cost of Goods Sold
- QuickBooks for Contractors Tip – Advanced Progress Invoicing
- Create a QuickBooks Job Cost Report With Hours & Payroll Costs
- QuickBooks Tip - Child Support Garnishments
- QuickBooks for Contractors Tip – Basics of Progress Invoicing
- QuickBooks Tip-Creating a Functional Payroll Liabilities Section
- QuickBooks Tip: Important Facts About Items Left as Billable
- New FHWA-1391 & 1392 Annual EEO Forms For Highway Contractors
- How To Turn On and Use Manual Payroll in QuickBooks
- QuickBooks 2012 Announced
- Frequently Asked Questions - California Prevailing Wage