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Nancy Smyth

Nancy Smyth has supported Intuit products and end users since 1986, with her primary focus being commercial/government construction contractors. She has been a Certified QuickBooks ProAdvisor since 1999; and as President of Sunburst Software Solutions, Inc., she is a key player in the development of several QuickBooks Add-Ons for the construction industry. She is also the author of the QuickBooks for Contractors blog and the Learn to use QuickBooks in your construction business website.

Technology is Changing How We Submit Certified Payroll Reports

Technology - computers, software, and the internet - has changed how we create and submit certified payroll reports over the last decade. Today, there are now one or more agencies in 17 states that require certified payroll reports to be electronically submitted via numerous on-line labor compliance programs. Isn't it time that you started really automating your certified payroll tasks?
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Are Your QuickBooks Payroll & Certified Payroll Processes Efficient?

Ask any business owner how efficient he thinks his payroll and certified payroll processes are and I'm betting he'll either say "oh they are very efficient" or "they could be better". I attended a really great webinar called "A Tale of Two Payroll Processes" a couple of weeks ago, hosted by CPA Practice Advisor and presented by TSheets.  During this webinar I learned some alarming facts that immediately took me back about 15 years to a time when I was doing a ton of payroll and certified payroll processes manually and literally wanted to tear my hair out.
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QuickBooks Tip: How to Calculate Over/Under Billings

You can easily calculate Over/Under Billings and Percent Complete from QuickBooks data IF:
  • You create an Estimate for EVERY job/project
  • You've modified the QuickBooks Estimate Template to include Cost and Markup columns and you utilize those columns when building your Estimate
  • All of your "Items" have been set-up to capture BOTH revenue and costs (double-sided items)
  • You enter ALL job related employee time and vendor costs using double-sided items
  • You create Job Types for Over/Under and Completed (with sub-types for years) and assign them correctly to your jobs
IF all of these things are currently in place in your QuickBooks file, this is how you can create a simple Over/Under Billing Report with Percent Complete WITHOUT hours of manual calculations.  To learn how, read the full blog post.
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Searching For the Right Time Tracking Add-On for QuickBooks?

Are you totally overwhelmed & confused in your search for “just the right” time tracking add-on for QuickBooks?  I certainly understand! When you go to the Intuit Marketplace (http://marketplace.intuit.com/ ) and click on the option to Search by Business Need and then click on Time Tracking, you’ll find yourself with 51 different time tracking add-on programs to choose from!  Little wonder you are overwhelmed and confused.  I get that way too. This article provides you with some questions to ask yourself when you are searching for "just the right" time tracking addon for QuickBooks, introduces you to a few of our favorites AND let's you know how you can see these products in action over the next few months.
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QuickBooks at Year-End: Getting Ready for 1099’s

The end of the year is fast approaching and we are all getting geared up to issued 1099's to Vendors and W-2's to employees. Making sure that we issue 1099's to the appropriate Vendors is a task that we all need to pay attention to. This article talks about several reports that you can create in QuickBooks that will help you to make sure that your 1099 information is up to date by performing a self-audit of your records.
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QuickBooks Year-End Tip – Tracking 1099 & W-9 Information

With the end of the year quickly coming – I thought it might be a good time to discuss how you can track Vendor/Subcontractor 1099 information in QuickBooks. While actually issuing 1099’s is only a once a year event – if you plan and prepare all year long you’ll be in good shape. Thankfully QuickBooks provides with the tools and ability to track 1099 payments to subcontractors as well as the ability to generate these forms at year end - but if you don't know about (or use) these tools; well you are in for a tough time.
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Cleaning Up Your QuickBooks File at Year End

Most of us strive for an organized work space and a clean desk – if not on a daily basis at least once in blue moon. But few of us ever think about including our QuickBooks file when we think of “cleaning up at year end”. You probably think I’m a little nuts, right? Well maybe I am, but……
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About Your Host:

Nancy Smyth, Certified QuickBooks ProAdvisor

Nancy Smyth, Sunburst Software Solutions, Inc.
QuickBooks Construction & Payroll Expert


I've been using and supporting QuickBooks products since the early 1990's. I've worked with thousands of contractors, assisting them with QuickBooks setup, Certified Payroll Reporting requirements, AIA Billing and Weighted-Average Overtime.


QuickBooks is a powerful product, but learning how to use it in your construction business can be difficult. I hope you find resources available here to be helpful.

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