by Sunburst Software Solutions, Inc.
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Be A Better Bookkeeper

Being a bookkeeper or office manager for a construction business is one tough chore! There are thousands of little things that you have to keep track of and manage on a daily basis and there is always something “special” that your boss needs you to keep track of. Who has time to pick and poke around QuickBooks to see if you can automate a task? As a result, we all end up, at one point or another, resorting to a trusty Excel spreadsheet track something special. The result – fragmented data or information all over the place. These tips will help you to handle specific tasks.

Conditional and Unconditional Lien Waiver/Release Forms for Progress and Final Payments – Part 1

Knowing which lien waiver/release form to use when on a construction project can be confusing at times. This series of articles will help to clear up some of the questions.

In Part 1, we'll talk about Conditional and Unconditional Lien Waivers/Release Forms for Progress and Final Payments.

This article is an overview of waiver/release forms and is not legal advice. Please contact an attorney in your state with any questions you might have.

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QuickBooks 2013 – Group Item Limit Increase

I’m a big fan of QuickBooks Group Items, I think that they are a HUGE productivity booster – but I’ve always had one gripe – they could only hold 20 items in previous versions of QuickBooks – which meant that you had to create more group items in order to accomplish what you set out to do. This has changed with the release of QuickBooks 2013. With the increased number of items that a group can hold, these item types will be even more powerful.

I often see users on the Intuit QuickBooks User forums asking how they can “memorize” an Estimate to use over and over again – why not create a group item that contains everything that you need to build your estimate?

NOTE: This increase will continue into future versions of QuickBooks from this point forward.

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An IRS Audit..and They Require Copies of Canceled Checks

Perhaps you haven't received your canceled checks back from your bank in years, or perhaps your bank has even stopped providing you with printed images of those checks with your bank statement, like mine has - and I must confess I can't even remember when they stopped doing that with our business account - but I do know that it's been several years.

So what happens when during an IRS Audit you are asked to produce cancelled checks to substantiate the payment of an expense?

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Weekly Wrap-Up: News You Can Use 6/15/2012-6/21/2012

Weekly wrap-up of news and information from around the web – there’s so much information out there that it’s difficult (at best) to keep up! I’ve added a WordPress plug-in that grabs information from my Twitter stream to help me (and hopefully you as well) keep up with everything. Look for the Weekly Wrap-Up: News You Can Use every Friday. I'll try to be consistent and organize the information into the same categories each week.

See what caught my attention this week in these topics: Accounting & Taxes, eBooks/Webinars/Videos, Payroll/Certified Payroll/Prevailing Wage, QuickBooks, Small Business/Organization/Productivity, Construction, and Social Media/Marketing/Website Design.

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About Your Host:

Nancy Smyth, Certified QuickBooks ProAdvisor

Nancy Smyth, Sunburst Software Solutions, Inc.
QuickBooks Construction & Payroll Expert


I've been using and supporting QuickBooks products since the early 1990's. I've worked with thousands of contractors, assisting them with QuickBooks setup, Certified Payroll Reporting requirements, AIA Billing and Weighted-Average Overtime.


QuickBooks is a powerful product, but learning how to use it in your construction business can be difficult. I hope you find resources available here to be helpful.

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