by Sunburst Software Solutions, Inc.
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Payroll Tips

Payroll is one of the MOST critical pieces of your business.You need to:

pay your employees correctly and on time to keep them happy
pay your payroll taxes and other liabilities on time
be prepared for a payroll audit and know what records you have to keep for how long
deal with wage garnishments and employee loans

Most importantly, you NEED to get the payroll dollars into your QuickBooks® job costing reports!

Automating Job Costing Overtime, an 800 pound gorilla with an attitude

Calculating and distributing employee overtime is a burdensome process that many business owners and payroll administrators have to deal with on a weekly basis. Everyone has a different opinion on just "HOW" that overtime is to be calculated and distributed. By everyone, I mean the business owner, the payroll clerk, heck even the Federal and State government. No wonder it's just a problematic situation!

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QuickBooks 2013 Revamped Employee Record

Big changes to the employee record, including convenient left navigation and the ability to actually see more items in the payroll info section - which means less mouse clicks and scrolling for you!

However, these changes also mean that you need to size QuickBooks differently on your monitor in order to be able to see everything. We'll show you side-by-side comparisons of each section of the employee record.

What do you think of these changes?

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Weekly Wrap-Up: News You Can Use 6/15/2012-6/21/2012

Weekly wrap-up of news and information from around the web – there’s so much information out there that it’s difficult (at best) to keep up! I’ve added a WordPress plug-in that grabs information from my Twitter stream to help me (and hopefully you as well) keep up with everything. Look for the Weekly Wrap-Up: News You Can Use every Friday. I'll try to be consistent and organize the information into the same categories each week.

See what caught my attention this week in these topics: Accounting & Taxes, eBooks/Webinars/Videos, Payroll/Certified Payroll/Prevailing Wage, QuickBooks, Small Business/Organization/Productivity, Construction, and Social Media/Marketing/Website Design.

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Worker’s Comp Increases 45% in California, Beginning 7/1/2012

Worker’s Comp and payroll taxes take a huge bite out of a contractors profit when working on Public Works construction projects – especially if the contractor is paying the full fringe benefit rate of the prevailing wage to the employee in cash and not to the Union Hall or into bona-fide plans.

Public Works Construction and Prevailing Wage projects require advanced financial planning methods and tools along with an understanding of the ever-changing compliance requirements — so that you can reduce your overhead and get paid on time.

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Deducting the Cost of Lost Equipment from an Employee’s Pay

Can you deduct the cost of lost equipment from your employee’s pay? As a business owner I'm betting that on more than one occasion you have had an employee who has lost his company provided cell phone more than once and you've have to replace it.

Perhaps you want to recover the cost of the phone via a payroll deduction - before you do, read the rest of this article, because the answer depends first on state and federal restrictions and second on how much you want to deduct.

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Construction Payroll, Should I Do It In-house or Outsource It?

Construction payroll can be complex and many business owners wonder if they should hire a payroll clerk and issue payroll in-house or if they should outsource it. As a contractor a significant portion of your job costs involve payroll and labor burden (payroll taxes, worker's compensation insurance, general liability insurance, company paid fringe benefits etc.) and you need to have these numbers included in your job costing reports so you can analyze your bidding practices and know whether or not you made a profit on the job. If your payroll is not run through your accounting software you loose this vital piece of job costing information.
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About Your Host:

Nancy Smyth, Certified QuickBooks ProAdvisor

Nancy Smyth, Sunburst Software Solutions, Inc.
QuickBooks Construction & Payroll Expert


I've been using and supporting QuickBooks products since the early 1990's. I've worked with thousands of contractors, assisting them with QuickBooks setup, Certified Payroll Reporting requirements, AIA Billing and Weighted-Average Overtime.


QuickBooks is a powerful product, but learning how to use it in your construction business can be difficult. I hope you find resources available here to be helpful.

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