Knowing how to complete an AIA G-702/G-703 billing form and documenting change orders are important for your overall cash flow, if they aren’t done correctly – well you don’t get paid on time! This Tuesday Training segment will provide you with detailed information on both
Welcome to Tuesday Training!
Tuesday Training is a new feature here on the QuickBooks for Contractors blog. While everyday focuses on training of one sort or another, Tuesday’s are dedicated to more in-depth training.
We’ll teach you the things you need to know about using QuickBooks, that you won’t find in the QuickBooks Help file, in order to successfully run your construction business and obtain accurate job costing reports; from eBooks, live webinars, and recorded training sessions.
You’ll find high-quality (budget friendly) training without having to leave the comfort of your home or office.
AIA G-702/G-703 Training Exercise – $25.00
Most anyone will tell you that completing the AIA G-702 and G-703 forms by hand is frustrating and difficult. To fill out one correctly, you pretty much have to:
- forget about any basic accounting principals you’ve ever learned
- ignore change orders that have been submitted or approved, but not processed
- ignore money that is still outstanding from previously submitted applications for payment
You need to realize that the payment applications that you submit are an important piece of your overall cash flow management. When your payment applications get screwed up — bad things happen; none of which put you in “good standing” with the General Contractor or Project Owner, and can ultimately damage your company’s overall cash position.
This 38 page eBook contains everything you’ll need to learn how to complete these billing forms correctly; including a sample AIA training exercise that walks you through, from start to finish, how to complete an AIA G-702 & G-703 form by hand.
Purchase your copy today for $25.00.
Documenting Change Orders, Extra Work Orders & Job Costs
It almost goes without saying that on any construction project, a contractor’s ability to get paid for the Original contract, Extra Work Orders and/or Change Orders is vital to the business’s profit margin.
It’s the start of a new contruction season, is your job costing system in place?
Free eBook – click here to download.
Freebie Friday! The work week is just about over (for some of us, that is).
This week’s Freebie is an AIA (G-702/G-703) Billing Training exercise.
Have you ever been asked to complete a G-702 and G-703 billing form and don’t know where to even start? If so, than this training exercise is just what the doctor ordered!
Most anyone will tell you that completing the AIA G-702 and G-703 forms by hand is frustrating and difficult. To fill out one correctly, you pretty much have to:
- forget about any basic accounting principals you’ve ever learned
- ignore change orders that have been submitted or approved, but not processed
- ignore money that is still outstanding from previously submitted applications for payment
You need to realize that the payment applications that you submit are an important piece of your overall cash flow management. When your payment applications get screwed up — bad things happen; none of which put you in “good standing” with the General Contractor or Project Owner, and can ultimately damage your company’s overall cash position.
The point is – you have NO choice except to learn how to fill out the AIA forms correctly!
This training file (zip file) is to be used in conjunction with the “What Is AIA Billing” page on our website, so you’ll want to go and print that page before you request the training exercise. Print What Is AIA Billing now, opens in a new window for your convenience.
IMPORTANT NOTE: To avoid confusion the instructions contained in this articles are instructions for MANUALLY completing an AIA Billing form and HAVE NOTHING TO DO WITH THE USE OF OUR AIA BILLING SOFTWARE.
In order to obtain our free AIA Billing form, we’ll ask you to complete a short request form and then you will have instant access to download the zip file that contains the training exercise.
Request your training exercise here.
Have a great weekend everyone 
P.S. If you’d like to automate your AIA Billing task AND you use QuickBooks; click the green “Free 30 day trial” button on the left menu. Take our Construction Application for Payment Solution (CAPS) program for a test drive — it sure the heck beats filling these out by hand!
We’ve been testing, debugging, and documenting numerous certified payroll and AIA billing updates for the last few weeks – I’ve posted some of the information behind the changes here in our blog.
Today, I just send out a newsletter to over 2,000 construction companies (in all 50 states) who use our software – Glad I use Constant Contact to keep everyone up to date, otherwise they would get me for spamming
Below are highlights from the newsletter.
Certified Payroll Solution Updates:
There are several new enhancements, changes, and requirements available for Certified Payroll Solution; some at the State level for certified payroll reporting and others at the Federal level for EEOC Reporting – each item has a link to our website where you will find complete instructions. Be sure to visit our website to obtain the instruction on how to download & install the updates and implement any new changes that you will need to make.
- California DIR established Compliance Monitoring Unit and requires electronic certified payroll reports via a Labor Compliance Program (LCP) developed by TRS Consultants, Inc. Click here for details.
- New FHWA 1391 & 1392 Annual EEO Reports for Federal Highway Contractors – the U.S. Department of Transportation Federal Highway Administration revised both the 1391 & 1392 in June 2010. The new forms print on LEGAL SIZE paper and require that you report employees who are of two or more races separately. Click here for details.
- Texas DOT Requires Electronic Certified Payrolls {E-Payrolls} – The Texas Department of Transportation, like many other state agencies, is requiring electronic submission of certified payroll reports, through its Electronic Project Records System (EPRS). We have worked closely with representatives of Texas DOT to ensure that CPS will create the required .CSV file. The electronic upload has been tested and approved by Texas DOT. Click here for details.
- Revised Mississippi CAD-880 & CAD-881 Forms – Mississippi Department of Transportation (DOT) has revised their CAD-880 & CAD-881 Forms and updated forms are available to download. The Certified Payroll Report now includes the Race & Gender of each employee. Click here for complete details.
- New York City Housing Department Form Update – The New York City Housing Department is requiring that ALL certified payroll reports submitted on the Federal WH-347 form include the”Public Burden Statement”. Click here for complete details.
- Wisconsin Bug Fixes – corrects DOT Statement of Compliance check boxes and Department of Workforce Development Electronic upload error. Download CPS Version 5.0.440 and then download Wisconsin DOL forms.
- More Missouri revisions – including the ability to print the certified payroll report forms on either standard or legal-sized paper. Download CPS Version 5.0.440 and then download new State of Missouri forms.
- Alaska Electronic Certified Payroll Upload News – Over a year ago we were contacted by the Alaska Department of Labor & Workforce Development to provide an electronic upload for their new on-line certified payroll filing. We worked closely with them to provide them with the correct information and upload type. A couple of weeks ago, we were contacted again and the system is now live. Download this brochure from the Alaska Department of Labor & Workforce Development, download this article for setting up CPS to generate the required files.
Construction Application for Payment Solution (AIA Billing Updates)
We’ve also been working on the Construction Application for Payment Solution (for AIA Billing). We’ve added new functionality and forms that have been requested by YOU, our customers. Each new item is listed below, if there are “special” instructions for implementing the new feature – be sure to click the link to visit our website and download ALL of the download & setup instructions that are available.
- Quantities on the Continuation Sheet – Currently this is a tested ALPHA release (Version 5.0.219), which provides Quantity Tracking (estimated, previous, current, stored, previously stored quantities and unit price can be tracked and printed with CAPS). New forms have been added with quantities. In some cases, prior form selection on jobs may be incorrect – check the Form Printing Options for each Job (Edit menu -> Jobs -> select Job -> Edit -> Printing tab -> check selection in the Select a plain paper form for this job. CAPS now provides 22 different plain paper invoicing formats for you to choose from.
- Contractor Qualification Statement – In April we released in BETA a Contractor Qualification Statement as part of the Construction Application for Payment Solution Program. Some, but not all of you have downloaded this update (Version 5.1.214) and it is currently in BETA until we hear more feedback from you.
- Plain Paper 706, 706A, 707 & 707A forms – In March, we released in BETA the ability to create complete 706, 706A, 707, & 707A forms using plain paper – rather than having to purchase AIA originals. Some, but not all of you have downloaded this update (Version 5.0.184) and it is currently still in BETA until we hear more feedback from you.
