davis-bacon

Top 10 Tuesday includes our favorite QuickBooks and business productivity tips for around the web.  We hope you’ll find these articles as interesting as we did.

  1. Top 10 TuesdayThe Real World:  Tax Tips for Summer Workers
  2. Davis-Bacon Rates Set Well Above Market Pay
  3. Government Inefficiency Part Zillion:  Tax Dollars Given to Contractors Who Are Delinquent in Taxes
  4. The Biggest Time Saving Tip of All
  5. How to Close an Open Sales Order in QuickBooks
  6. 4  Tips for Improving Your Home Office Environment
  7. Giving Credit Where Credit is Due
  8. Why is QuickBooks 2008 Not Working Right Anymore?
  9. How to Avoid Conflicting Copies in Drop Box
  10. Office of Federal Contract Compliance Program Newly Proposed Scheduling Letter

That’s it for this week, be sure to check back next week to see what other helpful articles we’ve found :-)

By Jim Abrams, Associated Press – Saturday February 19

prevailing wage lawsWASHINGTON – The House early Saturday turned back an effort to suspend a Depression-era law, the Davis Bacon Act, that requires federal contractors to pay locally prevailing wage rates. The vote came amid heightened clashes between the two parties over labor rights.

Lawmakers voted 233-189 against barring spending on Davis-Bacon wage requirements on federal work projects for the remainder of this budget year. The measure was offered by Rep. Steve King, R-Iowa, as an amendment to a massive spending bill to keep the government running through Sept. 30,

Republicans have long targeted the 1931 law, saying it drives up the costs of public works projects and favors unionized companies over smaller firms that can’t pay higher wages.

Davis-Bacon enjoys strong support from Democrats and the King amendment, had it passed, would have met strong resistance in the Democratic-controlled Senate and opposition from President Barack Obama.

The vote came as Wisconsin’s new Republican Gov. Scott Walker has set off a firestorm of protests by seeking to curtail the collective bargaining rights of public workers and several other GOP-led states are looking to cut state worker benefits as part of budget-cutting efforts. Obama said in a radio interview that Walker’s legislation was an “assault on unions.”

The House this week also rejected a GOP proposal to eliminate funds for the National Labor Relations Board. The Republican spending bill would still cut $50 million, or 18 percent, from the agency that referees disputes between workers and employers.

King cited an analysis by the Heritage Foundation estimating that Davis-Bacon would add more than $10.9 billion to the deficit this year. He said locally prevailing wage rates tend to reflect the higher pay scale of union workers in the area and average some 22 percent above standard wage rates in locales.

Rep. Robert Andrews of New Jersey, a senior Democrat on the Education and the Workforce Committee, said there “was no basis in fact, it is more of an urban legend,” that adhering to prevailing wages drives up labor costs. He said that if accurately measured a prevailing wage doesn’t add to costs and promotes a stable local labor force.

Two years ago, when Democrats controlled the House, the chamber voted 284-140 to defeat a proposal to exempt wastewater infrastructure projects from Davis-Bacon rules.

Read the entire article and join the discussion here.

complex payroll davis bacon wagesPayroll which involves the payment of Davis Bacon or prevailing wage can be quite complex, especially for non-union or open shop contractors, who work on both private and prevailing wage jobs.

When a contractor works on both prevailing wage and non-prevailing or private jobs there is often times two different sets of hourly wage rates that an employee might be paid; one for when he works on a Davis Bacon project and another, usually lower rate, for when the company works on a non-prevailing wage job.

One specific and complex issues involves the question of whether or not the contractor is required to pay his/her employees the Davis Bacon wage scale rate for the holidays that they are eligible for OR if they can pay them their normal non-scale rate that they are paid on private or non-prevailing wage jobs.

Unfortunately, this is one of those “gray areas” that many contractors and their payroll clerks run into.

Davis Bacon rules clearly state that an employee must be paid the appropriate prevailing wage rate PLUS applicable hourly fringe benefit rate, based on the type of work he or she is preforming, for each hour that they spend on the job site.

In some cases, it is a safe assumption then, that the employee can be paid his normal non-prevailing rate of pay for any paid holidays. 

However, I have sometimes seen in the Labor Standard clause (a section of the actual contract that spells out the contractors responsibilities regarding payment of prevailing wages) a section that specifically states that employees must be paid the higher wage rate for specific holidays.

The bottom line about Davis Bacon Wages & Holiday Pay:

  • Read the Labor Standards clause of the contract carefully when you receive the bid package AND again when you receive the final contract.
  • Make sure that you give the person responsible for processing payroll a copy of the Labor Standards clause AND the prevailing wage determination, so they will pay the employees appropriately.

If in doubt about your liability to pay prevailing wage PLUS applicable fringe benefits for Holidays, follow the appropriate protocol; and send a letter to whoever awarded you the contract – be it the General Contractor or the Contract Administrator.  Always leave a paper trail.

If you’ve found this article to be helpful, please consider taking a moment of your time to leave a comment.

And contractors will be required to complete and submit certified payroll reports.

{From an article in the Washington Independent written by Jefferson Morley on 3/31/09}

Though stymied on the Employee Free Choice Act, which would make it easier for workers to form unions, organized labor is about to claim a big consolation prize: the massive application of a law guaranteeing “prevailing wages” for hundreds of thousands of construction workers hired under President Obama’s economic stimulus program.

Secretary of Transportation Ray LaHood is now preparing guidelines that will expand the scope of the 1931 Davis-Bacon Act, according to a department spokesperson.

“In some cases, the Davis-Bacon prevailing wage provisions will apply to federal construction contracts in the same manner as they currently apply,” said spokesperson Dolline Hatchett in an email. “In other instances, the prevailing wage provisions will apply to certain projects that may not have been subject to the Davis-Bacon provisions in the past.”

LaHood’s action will put a floor under wages paid for the more than 678,000 construction jobs (pdf) that the White House estimates will be created by the end of 2010. It also marks a sharp reversal of U.S. policy on public works projects under President Bush, who in September 2005 suspended Davis-Bacon in the Gulf States after Hurricane Katrina.

“This is good news for American workers,” said Tom Owens, director of communications for the Building Construction Trades Department of the AFL-CIO . “Everything in the stimulus program is covered. Congress was very clear about prevailing wages.”

Marc Freedman, director of labor law policy at the U.S. Chamber of Commerce, calls the Davis-Bacon standards “complicated and counterproductive” but conceded opponents have limited means to fight the measure because the stimulus legislation is so explicit.

The legislation, approved by Congress and signed by President Obama last month, mandates that all “laborers and mechanics” on projects “funded directly by or assisted in whole or in part” by the stimulus program have to be paid at least as much workers on similar projects in the same area, as determined by the Department of Labor. (pdf)

With $49.3 billion for transportation construction, $5 billion for home weatherization projects, and billions for other building projects, the application of Davis-Bacon standards will have rare historical impact.

“This is huge,” said Ross Eisenbray, vice president of the Economic Policy Institute, a pro-labor think tank in Washington. “The only uses of Davis-Bacon comparable to the stimulus bill are the Defense Highway Act of 1956 which created the interstate highway system and the New Deal programs of the 1930s.”

The stimulus “is the perfect example of why you need Davis-Bacon,” Eisenbray said. “If you didn’t have it, the contractors bidding for all this federal money could undercut prevailing wages in any given area by 20-30 percent, and they could get the contract and bring down wages in that area.”

The 1931 law, written by Sen. James Davis (R-Pa.), who had served as secretary of labor in the 1920s, and Rep. Robert Bacon (R-N.Y.), guaranteed “prevailing wages” as a way of protecting workers in a time of rapidly growing unemployment and government involvement in the economy. It was signed into law by President Herbert Hoover and has rankled free-market conservatives ever since.

Davis-Bacon relies on government-issued tables (available here) that tells employers in each of the 50 states, plus Washington, exactly what they must pay workers in four categories of federally funded construction-”building,” “heavy,” “highway” and “residential”-that are also carefully defined. The Wage and Hour Division of the Labor Department, determines who gets what.

The standards also include benefits in its definition of “prevailing wages,” giving local unions indirect influence over non-union pay. In Washington, for example, residential electricians on federal projects must be paid at least $16.10 per hour plus $3.10 an hour in benefits, according to the law. In Los Angeles, a residential electrician need only be paid $7.73 an hour under Davis-Bacon, and no benefits.

Contrary to popular belief, and a recent Fox News report, Davis-Bacon does not require the payment of union wages.

Conservative critics say the law will hinder the goals of the stimulus program.

“By inflating the cost of labor, Davis-Bacon means that less work will get done and less energy gets saveed” says James Sherk, a labor analyst at the conservative think tank, Heritage Foundation.

Despite efforts to repeal the law over the years through legislation introduced by Rep. Ron Paul (R-Tex.) or lawsuits brought by conservative-leaning groups, the law has remained politically popular. In November 2005 pro-labor Republicans, including LaHood, pressured President Bush into reinstating Davis-Bacon wages for Katrina reconstruction projects.

The Davis-Bacon standards are not controversial in the transportation construction business, according to Jack Basso, director of program finance management for the American Association of State Highway and Transportation Officials. “It has been pretty much factored into the cost of doing business,” he said. Basso said the law’s provisions will cover virtually all workers paid by the $49.3 billion stimulus money allocated to highway, aviation and public transportation projects.

More novel is the expected application of Davis-Bacon to the the Department of Energy’s Weatherization Assistance Program, which pays non-profits and local government to implement energy efficiency measures in low-income households. The $5 billion for weatherization stimulus spending is expected to create 87,000 jobs nationwide, according to the energy department.

In 2004, the Bush administration rejected the idea of paying Davis-Bacon wages for work done under the weatherization program. In a Powerpoint presentation found on the agency’s Web site, two Bush officials declared the weatherization program was “exempt from all provisions ” of Davis-Bacon. Earlier this month, director of the weatherization program, Gil Sperling, reversed that decision with a provisional memo that is subject to LaHood’s guidance.

“The last thing we want to see is weatherization jobs turning into a dead-end occupation where somebody caulks windows for nine bucks an hour and then is out of work,” said the AFL-CIO’s Owens. “We want green jobs to be good jobs, and prevailing wages help.”

Freedman of the Chamber of Commerce predicts administrative waste, saying the administration is “expecting organizations that have never administered Davis-Bacon to enforce it.”

One issue that LaHood will have to clarify, said EPI’s Eisenbray, is how the law applies to educational spending in the stimulus bill.

“There is stimulus money going to local education agencies that doesn’t really have any strings attached to it,” he said. “If those agencies use that money for school repairs or school construction, Davis-Bacon will be an issue. I would expect the secretary to say if the money comes from the Recovery and Reinvestment Act, you have to pay prevailing wages.”

In an interview with Roll Call last month, LaHood spoke positively of the law, saying “These are very skilled people that are going to be building roads and bridges, and Davis-Bacon provides an opportunity for them to be compensated in a way that reflects the kind of professionalism they bring to the job.”

Critics of Davis-Bacon have low expectations of LaHood. “[LaHood's] not a conservative on labor issues,” Sherk said.

Freedman said, “If the department issues a proposed regulation, not just a guidance, then we will be involved in commenting. But the law is pretty clear about ‘This is what thou shalt do.’ It remains to be seen if there’s any flexibility.”

The only consolation for labor’s opponents is that LaHood has delayed his decision. Last week, a spokesperson said he would issue the guidance within the week. On Thursday his office withdrew that schedule in favor of a statement that said he is still preparing the guidance.

From Construction Business Owner.com
– written by Russ Roy – February 2oo9 edition


Note from Nancy Smyth:  Monte TenEyek, the consultant noted in this article, obviously didn’t do his homework regarding QuickBooks.  QuickBooks Pro/Premier has the ability to handle 25 active payroll wage items per employee and the Enterprise Solutions version can handle 100 per employee.  If you add QuickBooks Enhanced Payroll you can track worker’s compensation.

Read our own article on “Making the Move to Public Works Construction” from our December 2008 QuickBooks for Contractors Newsletter, by clicking here.



With the burst housing bubble and tighter private financing guidelines, more and more contractors are considering public works projects as a new source of revenue. On the surface, this seems like a great idea. Talks of a possible federal stimulus package aimed at public works and infrastructure development means there could soon be more government work to go around.

But making the shift to prevailing wage jobs takes preparation. Without proper planning, contractors run the risk of underbidding jobs-and, subsequently, losing money-or getting slapped with steep penalties for improper recording keeping. Establishing protocols for certified payroll and AIA progress billings and having solid audit trails for each transaction are vital if you want to succeed in the government-financed construction market.

There are many things you can do to prepare your company for a shift to government work. Following, three key steps are outlined to prepare your company for prevailing wage work. By following these initial first steps, and building on them as you grow your public works portfolio, you will position your company to not only survive the current economic downturn, but thrive when the market conditions improve.

Step No. 1: Get Educated

The first thing you should do is get educated about prevailing wage law. Find out what payroll, accounting and reporting requirements are necessary to meet state and federal regulations. Most states have some information posted on their website, which is a great place to start. But taking a class or workshop from your local industry association or CPA may provide more detailed how-to information.

Don’t be hesitate to hire a consultant to show you the ropes. An up-front consulting investment will often deliver a high return on investment by shortening the learning curve and saving you money down the road. A financial services firm with construction experience, for instance, can assist you in establishing things like a bona-fide fringe benefits program that lowers your taxable employee wages. This can help you control cash flow, lower your bid rate and increase your profit margin.

Your accounting software vendor can also provide a wealth of knowledge and experience around meeting your prevailing wage requirements and should be an integral part of your public works transition team. If the products (or support professionals) can’t address your questions, it’s probably time to upgrade to a more complete, construction-specific solution.

Step No. 2: Automate Your Accounting Processes

Managing prevailing wage jobs using generic accounting software and spreadsheets requires multiple data entry that is both time-consuming and at-risk for human error. “Programs like QuickBooks may be adequate when contractors have a single pay rate and no need for actual labor burden, but if you want to compete for prevailing wage work, you’ll need a more robust accounting program,” said financial consultant, Monte TenEyek. “When you perform public works projects you need to have payroll software that supports multi-rate capabilities and different worker’s compensation rates for different jobs.”

Veronica Calderon, office manager for Ro’s Precise Painting, a commercial painting contractor in California, knows first-hand how challenging it is to stay in compliance without the right software tools. “This seems crazy now,” said Calderon, “but our old software couldn’t handle multiple pay rates. For each employee we would cut a separate paycheck for each job so that our certified payroll report would be accurate. One employee might get five or six paychecks each pay period!”

After upgrading to software with strong certified payroll tools, Calderon couldn’t believe the difference. “We were in shock because certified payroll reporting was so easy and accurate. Plus, we gained checks and balances that keep us from making mistakes. Having the right software makes a world of difference when you’re doing government work.”

TenEyck couldn’t agree more. “Make the decision to put procedures in place before going after prevailing wage work,” he recommends. “If you get solid advice up front, and have construction-specific software in place to automate prevailing wage processes and establish compliance consistency, you’ll have the peace of mind to focus on securing government work.”

Step No. 3: Bid on Projects Based on Your Strengths

On public works projects, the job is awarded to the lowest qualified bidder. And the competition can be tough. Bid too low and you might win the work-but bankrupt your business. Bid too high and you’re wasting your time. “It’s not uncommon to see twenty or thirty contractors bidding on the same public works job,” says TenEyck, “and according to contractors I’ve talked to, they estimate that it costs them $3,000 to bid on a single job.”

Since every contractor bidding on a prevailing wage job has to pay their employees the same rate of pay, the wage itself can’t be your competitive edge. Because of this, it makes sense to identify your strengths before going after projects. What types of projects do you excel at? What’s more, which of your crews perform the fastest? When making the shift to government work, identify the projects that, based on your strengths, will most likely put you in the lowest bidder spot while still turning a profit.

Moving Forward: Cultivating Relationships

After getting educated, automating your accounting processes and modifying your bidding process based on your strengths, you should have a solid foundation for making the shift to public works projects. The next thing you should focus on is building relationships with the people in charge of awarding you jobs.

“Unanswered questions are a barrier to public works projects,” states TenEyck. “If you have lingering questions about a job, you’re probably not going to submit a bid.” Getting to know the director of facilities management at your local university, for example, can be very advantageous. Not only will you have an “in” to discover what work is coming up, but you’ll have a specific contact to call if you have questions about the bidding process.

In the competitive world of public works construction, prevailing wage planning isn’t an option-it’s a necessity. Even if you already perform government work, it’s not a bad idea to revisit your software solution and processes, and consult with a financial planner to modify your fringe benefits structure to take advantage of every possible tax incentive.

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