If you have 100 or more employees or are a federal contractor, you likely must file the EEO-1, VETS-100, or VETS-100A forms. Find out what your obligations are and why the VETS reporting has been delayed in this article from HR Matters.
The deadline is approaching for many employers to report to the federal government the ethnic, racial, gender, and veteran composition of their workforces. Specifically, if you are a covered employer, you must file the Employer Information Report, Form EEO-1, by September 30, 2011. But, thanks to a technical glitch, the VETS-100 and VETS-100A forms are not due until November 30, 2011.
Employer Information Report, Form EEO-1
As a reminder, private employers with 100 or more employees and federal contractors with 50 or more employees and a contract of $50,000 or more are required to submit annual EEO-1 reports to the Joint Reporting Committee (JRC), a committee of the EEOC and the Office of Federal Contract Compliance Programs (OFCCP). These reports track employee data by race, ethnicity, sex, and job classification. The EEOC uses the data to support enforcement of Title VII of the Civil Rights Act and to analyze employment patterns. The OFCCP uses the information to target employers for compliance evaluations.
The EEO-1 must be filed each year by September 30. Employment figures from any pay period in July through September may be used. Online reporting is the preferred method of filing, though employers are permitted to file paper reports.
Currently, there are seven race/ethnicity categories: Hispanic or Latino, White, Black or African-American, Native Hawaiian or Other Pacific Islander, Asian, American Indian or Alaska Native, and Two or More Races. (As you may recall, the EEO-1 report got a major overhaul in 2007 as a result of findings from the 2000 census that increased the number of race/ethnicity categories from five to seven.) To obtain the information, you are directed to ask employees to self-identify voluntarily. If an employee declines to self-identify, you can rely on visual identification of the employee or post-employment records. The EEO-1 instruction booklet includes sample language, in Section 4 of the instructions’ appendix, that you can use in an employee questionnaire on race and ethnicity to explain the EEO-1 voluntary self-identification process.
The EEOC has provided helpful information on the EEO-1 Report on its Web site at http://www.eeoc.gov/employers/eeo1survey/index.cfm, including a a copy of the EEO-1 instruction booklet, online at http://www.eeoc.gov/employers/eeo1survey/upload/instructions_form.pdf
VETS-100 and VETS-100A
Certain federal contractors, regardless of the number of employees, also must file the VETS-100 or VETS-100A form. The VETS-100 and VETS-100A require you to report the number and job classifications of the veterans you employ, and like the EEO-1 report, normally are due September 30. This year, though, because of “technical problems” (according to the special announcement posted on the Department of Labor’s (DOL) Veterans’ Employment and Training Service Web site), contractors will not be able to begin filing online until October 1, 2011, and then will have until November 30, 2011, to submit their forms.
Which contractors must file the VETS-100, versus the VETS-100 A, is a bit confusing, however, thanks to a statutory increase in the contract threshold size that was formally implemented in 2008. The contract threshold size was increased from $25,000 to $100,000 by the 2002 Jobs for Veterans Act, which initially was scheduled to take effect on December 1, 2003. The law also changed the categories of veterans covered that employers must report. However, the DOL did not issue implementing regulations until May 2008, and as a result, the $100,000 threshold and new reporting categories were not implemented until 2008.
According to the regulations, found in 29 C.F.R part 61-250, the VETS-100 form must be filed only by federal contractors with current contracts of at least $25,000 entered into before December 1, 2003. Federal contractors that entered into a contract of at least $100,000 or more on or after December 1, 2003, must file the VETS-100A according to regulations found in 29 C.F.R. part 61-300. Further, contractors that modified contracts entered into before December 1, 2003, and the modified contracts are now worth $100,000 or more also must file the new VETS-100A.
Employment figures from any one pay period ending between July 1 and August 31 of the current year may be used for the VETS forms. As with the EEO-1 report, online reporting is the preferred method of filing, though employers are permitted to file paper reports. If you have questions about either the VETS-100 or VETS-100A, you may direct them to the VETS-100 Help Desk at (866) 237-0275 or via e-mail to VETS100-customersupport@dol.gov. Information about the filing requirements and sample forms from 2010 are available online at http://www.dol.gov/vets/programs/fcp/main.htm
Additional Resources provided by HR Matters:
- Download a free Equal Employment Opportunity model policy including HR best practices and legal background – you will need to create a free access account to download the information.
- Contact them TODAY to at (800) 274-6774 to order the CD of their Audio Conference being held today on the Federal Contractor’s Affirmative Action Plan: How to Prepare for New OFCCP Enforcement mention Conference Code PPSE.
This article is being republished with permission.
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Unraveling Certified Payroll Requirements On Federal Construction Projects webinar presented for L2 Federal Resources, LLC
Wednesday, May 18, 2011 • 1:00 – 2:30 PM EDT
Presented by: Nancy Smyth, Sunburst Software Solutions, Inc.
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Making the move from residential/commercial construction projects to government-funded construction projects, which have certified payroll reporting requirements, can be overwhelming for most contractors, their office staff, and the accounting professionals who support them. This often misunderstood requirement can lead to major problems, including non-approval of payment requisitions, denial of payment for change orders and claims, and contract termination. Don’t get caught in a payroll certification trap; learn the ins and outs of federal certification payroll requirements and get all your questions answered.
Our live, instructor-led, on-line training class focuses on the following:
- What government agencies make the laws behind certified payroll reporting requirements?
- How to comply with Labor Standards & Payroll Reporting requirements
- How to complete a Certified Payroll Report & Statement of Compliance
- Common methods for creating Certified Payroll Reports, Statements of Compliance, EEOC, ARRA and Fringe Benefit Reports
- State prevailing wage vs. Davis-Bacon forms and which form applies
- Electronic certified payroll filing requirements
- Ways contractors pay fringe benefits and how to report them
- Tracking employee time and work classifications
- Requesting additional “trade/work classifications” and wage rates
- Typical errors that require correction
- Don’t forget to include your subcontractors
- What happens when things go wrong
- Automating these time-consuming, error-prone tasks
- And much, much more!
In addition, a 10-to-15 minute period has been reserved at the end of the speaker’s presentation for an interactive question-and-answer session so you can discuss specific issues or gain additional knowledge about topics discussed.
Who Will Benefit?
Contractors who are currently (or are interested in) contracting with the federal government, and who want to better understand and improve their certified payroll processes. Certified payroll is everyone’s business; gather your whole team, including:
- Owners
- Estimators
- Controllers
- CFO’s
- Payroll processors
- Office managers
- Business development experts
- Accounting & Consulting professionals
- Union and non-Union Contractors
Register ONLINE, at the L2 Federal Resources, LLC registration page.
PRESS RELEASE
For Immediate Release
Contact
Nancy Smyth
Sunburst Software Solutions, Inc.
(888) 348-2877 phone
(866) 684-5157 fax
sales@sunburstsoftwaresolutions.com
http://www.sunburstsoftwaresolutions.com
SUNBURST SOFTWARE SOLUTIONS, INC. RELEASES FEDERAL WH-347 COMPLIANCE UPDATE FOR “CERTIFIED PAYROLL SOLUTION” AND CONTRACTORS USING QUICKBOOKS.
“Certified Payroll Solution” Integrates with QuickBooks to Help Contractors Working on Government Funded Construction Projects Comply With Certified Payroll Reporting Requirements, Saving Them Time And Money.
West Charleston, VT – January 16, 2009
Sunburst Software Solutions, Inc., an Intuit Gold Developer, is pleased to announce the release of a compliance update, on January 14, 2009, for their flagship QuickBooks integrated application “Certified Payroll Solution.” This compliance update meets new Federal WH-347 certified payroll reporting requirements which become effective January 18, 2009, as mandated by the U.S. Department of Labor on December 18, 2008.
“Certified Payroll Solution” utilizes QuickBooks Pro, Premier, and Enterprise Solutions timesheet, employee, job, and payroll data to automate the creation of Federal and/or State mandated certified payroll reports, statements of compliance, “No Work” performed payrolls, EEOC Reports and Union/Bona-fide Plan Fringe Benefit Reports. This exchange of critical data helps contractors working on prevailing wage construction projects to manage their compliance reporting more efficiently – saving them valuable time, money and resources.
“Manually creating certified payroll reports is simply a horrendous, time-consuming, error-prone process and if your reports aren’t accurate, you simply don’t get paid in a timely fashion. Before developing ‘Certified Payroll Solution,’ I created my certified payroll reports for years using an Excel spreadsheet and several reports from QuickBooks, and no matter how careful I was, there was always a mistake somewhere,” says Nancy Smyth, Sunburst Software Solutions, Inc. President, also a Certified QuickBooks ProAdvisor. ”I knew there had to be a better way and that way involved using data that I had already entered in QuickBooks.” She continues, “Essentially, without having to re-enter data manually into another program, errors were eliminated. Although this left the middleman – me – out of the picture, the savings to the small and mid-size business owner was tremendous!”
There are more than 12 million small businesses currently using computers in the United States (TowerGroup, 2001). Developing a QuickBooks integrated certified payroll program, and later an AIA type billing program, made sense to the husband and wife team, Ben & Nancy Smyth, principals of Sunburst Software Solutions, Inc. Nearly three million small businesses (and almost 200,000 are contractors) use QuickBooks and 80 percent of those users want QuickBooks to integrate with other software and devises (QuickBooks 2000 User Study).
The “Certified Payroll Solution” updates provides compatibility with new WH-347 reporting requirements, which no longer require the reporting of full employee social security numbers and home address; but rather just a unique employee identification number, usually the last 4 digits of the employee social security number. Additionally, Sunburst Software Solutions, Inc. has built in the ability for current users to easily change these reporting requirements on State specific reports and/or electronically filed reports as new requirements are announced.
About Sunburst Software Solutions, Inc.
Sunburst Software Solutions, Inc. has been providing contractors using QuickBooks Financial Software with a fully automated, integrated means to generate certified payroll reports and AIA type billings since October 2000. For more information, visit http://www.sunburstsoftwaresolutions.com
About Intuit Inc.
Intuit, the Intuit logo, Quicken, QuickBooks, QuickBooks Pro, QuickBooks Premier, Turbo Tax, ProSeries, and Lacert, among others, are registered trademarks and/or registered service marks of Intuit Inc. in the United States and other countries. Other parties’ trademarks or service marks are the property of their respective owners and should be treated as such.
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Important Note: As of January 16, 2009 there was no new or revised WH-347 form available from the U.S. Department of Labor, we will continue to monitor the site for the availability of a new form, if applicable.
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View this PRLog.org http://www.prlog.org/10168568-wh-347-compliance-update-for-certified-payroll-solution-and-contractors-using-quickbooks.html










