Federal

If you have 100 or more employees or are a federal contractor, you likely must file the EEO-1, VETS-100, or VETS-100A forms.  Find out what your obligations are and why the VETS reporting has been delayed in this article from HR Matters.

The deadline is approaching for many employers to report to the federal government the ethnic, racial, gender, and veteran composition of their workforces. Specifically, if you are a covered employer, you must file the Employer Information Report, Form EEO-1, by September 30, 2011. But, thanks to a technical glitch, the VETS-100 and VETS-100A forms are not due until November 30, 2011.

Employer Information Report, Form EEO-1

As a reminder, private employers with 100 or more employees and federal contractors with 50 or more employees and a contract of $50,000 or more are required to submit annual EEO-1 reports to the Joint Reporting Committee (JRC), a committee of the EEOC and the Office of Federal Contract Compliance Programs (OFCCP). These reports track employee data by race, ethnicity, sex, and job classification. The EEOC uses the data to support enforcement of Title VII of the Civil Rights Act and to analyze employment patterns. The OFCCP uses the information to target employers for compliance evaluations.

The EEO-1 must be filed each year by September 30. Employment figures from any pay period in July through September may be used. Online reporting is the preferred method of filing, though employers are permitted to file paper reports.

Currently, there are seven race/ethnicity categories: Hispanic or Latino, White, Black or African-American, Native Hawaiian or Other Pacific Islander, Asian, American Indian or Alaska Native, and Two or More Races. (As you may recall, the EEO-1 report got a major overhaul in 2007 as a result of findings from the 2000 census that increased the number of race/ethnicity categories from five to seven.) To obtain the information, you are directed to ask employees to self-identify voluntarily. If an employee declines to self-identify, you can rely on visual identification of the employee or post-employment records. The EEO-1 instruction booklet includes sample language, in Section 4 of the instructions’ appendix, that you can use in an employee questionnaire on race and ethnicity to explain the EEO-1 voluntary self-identification process.

The EEOC has provided helpful information on the EEO-1 Report on its Web site at http://www.eeoc.gov/employers/eeo1survey/index.cfm, including a a copy of the EEO-1 instruction booklet, online at http://www.eeoc.gov/employers/eeo1survey/upload/instructions_form.pdf

VETS-100 and VETS-100A

Certain federal contractors, regardless of the number of employees, also must file the VETS-100 or VETS-100A form. The VETS-100 and VETS-100A require you to report the number and job classifications of the veterans you employ, and like the EEO-1 report, normally are due September 30. This year, though, because of “technical problems” (according to the special announcement posted on the Department of Labor’s (DOL) Veterans’ Employment and Training Service Web site), contractors will not be able to begin filing online until October 1, 2011, and then will have until November 30, 2011, to submit their forms.

Which contractors must file the VETS-100, versus the VETS-100 A, is a bit confusing, however, thanks to a statutory increase in the contract threshold size that was formally implemented in 2008. The contract threshold size was increased from $25,000 to $100,000 by the 2002 Jobs for Veterans Act, which initially was scheduled to take effect on December 1, 2003. The law also changed the categories of veterans covered that employers must report. However, the DOL did not issue implementing regulations until May 2008, and as a result, the $100,000 threshold and new reporting categories were not implemented until 2008.

According to the regulations, found in 29 C.F.R part 61-250, the VETS-100 form must be filed only by federal contractors with current contracts of at least $25,000 entered into before December 1, 2003. Federal contractors that entered into a contract of at least $100,000 or more on or after December 1, 2003, must file the VETS-100A according to regulations found in 29 C.F.R. part 61-300. Further, contractors that modified contracts entered into before December 1, 2003, and the modified contracts are now worth $100,000 or more also must file the new VETS-100A.

Employment figures from any one pay period ending between July 1 and August 31 of the current year may be used for the VETS forms. As with the EEO-1 report, online reporting is the preferred method of filing, though employers are permitted to file paper reports. If you have questions about either the VETS-100 or VETS-100A, you may direct them to the VETS-100 Help Desk at (866) 237-0275 or via e-mail to VETS100-customersupport@dol.gov. Information about the filing requirements and sample forms from 2010 are available online at http://www.dol.gov/vets/programs/fcp/main.htm

Additional Resources provided by HR Matters:


This article is being republished with permission.

© 2011 Personnel Policy Service, Inc. All Rights Reserved.  HR Matters is a registered trademark of:  Personnel Policy Service, Inc. 159 St. Matthews Ave., Suite 5, Louisville, KY 40207 Tel: 1-800-437-3735 – Fax: 1-800-755-7011

The EEOC has provided helpful information on the EEO-1 Report on its Web site at http://www.eeoc.gov/employers/eeo1survey/index.cfm, including a a copy of the EEO-1 instruction booklet, online at http://www.eeoc.gov/employers/eeo1survey/upload/instructions_form.pdf

Unraveling Certified Payroll Requirements On Federal Construction Projects webinar presented for L2 Federal Resources, LLC

Wednesday, May 18, 2011 • 1:00 – 2:30 PM EDT

Presented by:   Nancy Smyth, Sunburst Software Solutions, Inc.

_____________________

Making the move from residential/commercial construction projects to government-funded construction projects, which have certified payroll reporting requirements, can be overwhelming for most contractors, their office staff, and the accounting professionals who support them. This often misunderstood requirement can lead to major problems, including non-approval of payment requisitions, denial of payment for change orders and claims, and contract termination. Don’t get caught in a payroll certification trap; learn the ins and outs of federal certification payroll requirements and get all your questions answered.

Our live, instructor-led, on-line training class focuses on the following:

  • What government agencies make the laws behind certified payroll reporting requirements?
  • How to comply with Labor Standards & Payroll Reporting requirements
  • How to complete a Certified Payroll Report & Statement of Compliance
  • Common methods for creating Certified Payroll Reports, Statements of Compliance, EEOC, ARRA and Fringe Benefit Reports
  • State prevailing wage vs. Davis-Bacon forms and which form applies
  • Electronic certified payroll filing requirements
  • Ways contractors pay fringe benefits and how to report them
  • Tracking employee time and work classifications
  • Requesting additional “trade/work classifications” and wage rates
  • Typical errors that require correction
  • Don’t forget to include your subcontractors
  • What happens when things go wrong
  • Automating these time-consuming, error-prone tasks
  • And much, much more!

In addition, a 10-to-15 minute period has been reserved at the end of the speaker’s presentation for an interactive question-and-answer session so you can discuss specific issues or gain additional knowledge about topics discussed.

Who Will Benefit?

Contractors who are currently (or are interested in) contracting with the federal government, and who want to better understand and improve their certified payroll processes. Certified payroll is everyone’s business; gather your whole team, including:

  • Owners
  • Estimators
  • Controllers
  • CFO’s
  • Payroll processors
  • Office managers
  • Business development experts
  • Accounting & Consulting professionals
  • Union and non-Union Contractors

Register ONLINE, at the L2 Federal Resources, LLC registration page.

 

I found this article online, written by Roberto Rossi – I have no idea who he is, but the article is interesting and factual.

history of prevailing wagePrevailing wage laws have been the focus of public policy debate at the federal and state levels for decades. They are intended to protect workers and communities by ensuring that contractors compete on the ability to perform work competently and efficiently while maintaining community compensation standards.

Prevailing wage laws require that construction workers on public projects be paid the wages and benefits that are found to be “prevailing” for similar work in or near the locality in which the construction project is to be performed. The federal Davis-Bacon Act is enforced by the federal Department of Labor. It requires that private contractors pay construction workers the prevailing wage/benefit package on all contracts of more than $2,000 for construction, alteration, or repair of federal public buildings or public works. The federal law surveys contractors but contractors are not required to respond to the survey.

Oregon enacted its prevailing wage law in 1959 and then-governor Mark Hatfield signed it into law. It requires that prevailing wages be paid on projects that exceed $25,000 ($50,000 as of 1/1/006).  Under state law, the commissioner of the Bureau of Labor and Industries enforces the state law and sets prevailing wage rates twice a year based upon a survey contractors in Oregon are required to complete.

The state law has been challenged several times, but in the last attempt, in 1994, 62 percent of Oregon voters favored retaining the law including a majority in each of Oregon’s 32 counties. The state Legislature has made changes to Oregon’s law several times. In 1989, the Legislature clarified the law’s definition of public works revising the threshold test by adding the phrase “contracted for by”. The first prong of the test now is whether the construction work is .“carried on or contracted for by any public agency to serve the public interest.” In addition, the 1995 Oregon Legislature reaffirmed the goals of the prevailing wage law and instituted the state survey in lieu of relying upon the federal survey. In the just completed 2005 session, legislators passed SB 477, which among other changes, raised the threshold for projects qualifying under the law from $25,000 to $50,000.

Many still argue that the economic hardships of the depression era ushered in the federal Davis-Bacon Act, but others argue it was the desire of states and local government to protect itself against fly-by-night, low-wage construction firms winning bids on public contracts and adversely impacting local construction workers. In the early 1930s, federal and state governments were preparing to construct even more large public projects and they sought to protect themselves from falling contractors who performed “shoddy” work with “exploited,” “low-skilled” and an “imported” workforce.

Interestingly enough, those were not the words of labor advocates, but of the bill’s primary sponsors, Congressman Robert Bacon (R-NY) and Senator James Davis (R-PA), who viewed their bill not so much as a means to protect workers, but more as a way of providing some market stability in what was, and still is, an inherently unstable construction industry.

Bacon, a former banker, explained the need for the law when he detailed for his legislative colleagues how an out-of-state construction firm paying extremely low wages transported thousands of unskilled workers hundreds of miles to toil on a public project in New York:

“They were herded onto this job, they were housed in shacks, they were paid a very low wage, and … it seems to me that the federal government should not engage in construction work in any state and undermine the labor conditions and the labor wages paid in that state.”

Davis, the former Secretary of Labor under Presidents Harding, Coolidge and Hoover, went on to argue that “the least the Federal Government can do is comply with the local standards of wages and labor prevailing in the locality where the building construction is to take place.”

Some critics of prevailing wage laws have tried to place a “racist” label upon the original passage of the Davis-Bacon Act in 1931. While some may have had some intent to keep poor black construction workers from moving north to work, others saw it for what it still represents today – a way to assure that public money is not spent by hiring employers who pay low wages and disrupt the wage scale in other communities.

However, some critics still charge that the prevailing wage rate law continues to discriminate against minority and female contractors.  In response to a May 22, 1992 Wall Street Journal making such accusations, Rep. Edolphus Towns rose on U.S. House floor on June 24, 1992 in rebuttal:

“The truth is, minority and female workers have entered the construction industry in increasing numbers over the past fifteen years.  Because they are often the newest members of the industry, they are particularly vulnerable to wage-cutting practices the Davis-Bacon Act is designed to prohibit. Norman Hill, president of the A. Philip Randolph Institute, has characterized women and minority workers as `particularly vulnerable to exploitation such as the Davis-Bacon Act of 1931 is designed to prohibit.’”

Before passage of the Davis-Bacon Act in 1931, nine states and several cities had already passed a prevailing wage law.  Within four years of Davis-Bacon’s passage, sixteen more states added a state-level prevailing wage law (little Davis-Bacon acts).  At one time or another, forty-two states and the District of Columbia have had a prevailing wage law.  Thirty-two states currently have state prevailing wage laws on their books.

Since the U.S. Constitution prohibits the federal government from dictating contract terms for the states in construction, the Davis-Bacon Act does not cover construction work funded entirely by state and local governments. State prevailing wage laws set a minimum pay for construction workers on state and local projects, and the terms of the respective prevailing wage statutes among the states differ substantially.  The prevailing wage laws of some states are non-binding, while other states set wages for virtually all contracts at the collectively bargained wage rate.  In addition, different states treat jointly financed projects (e.g. state/federal, local/federal, private/public) differently. Some states defer to the federal statute while other states set the prevailing wage at the higher of the state or federal prevailing wage. Certain states also specifically include or exclude specific types of projects (e.g. road construction) and/or workers, and/or projects above or below a given threshold.

Kansas passed the first prevailing wage law in 1891.  New York was the second state to pass a prevailing wage law in 1894.  Similar laws in other states were passed in the first part of the twentieth century.  These laws provided the legal basis for the creation of the federal Davis-Bacon prevailing wage law at the federal level. By 1969, 41 states had prevailing wage statutes.

During the 1970s, many states began to suffer fiscal crisis.  On the belief that they might save tax dollars, many state and local governments began to consider repeal of prevailing wage laws.  Florida, which had enacted a prevailing wage law in 1933, was the first to repeal its law, in 1979. Eight states (Alabama, Arizona, Colorado, Idaho, Kansas, Louisiana, New Hampshire, and Utah) repealed their prevailing wage statutes in the 1980s.  The prevailing wage statute in Oklahoma was invalidated by a court decision in 1995.  At the present time, 32 states and the District of Columbia still have prevailing wage statutes, 10 states have repealed their prevailing wage statutes, and 8 states have never enacted a prevailing wage statute.

—————————————————————————————————–

Author’s Note:

As of the date of this article:

  • 24 States follow the prevailing wage reporting requirements established by the U. S. Department of Labor and are required to file the Federal WH-347 Certified Payroll Report & WH-348 Statement of Compliance.
  • 14 States have their own prevailing wage laws and certified payroll reporting requirements and forms, which must be used when the construction project is fully funded with state dollars.
  • 12 States have multiple state agencies, each with their own prevailing wage reporting requirements and forms.
  • More states are adding electronic filing requirements, either of their own design or through the use of compliance systems by TRS Consultants, Elation Systems, or LCPtracker.

Prevailing Wage Reporting Requirements

PRESS RELEASE

For Immediate Release

Contact

Nancy Smyth

Sunburst Software Solutions, Inc.

(888) 348-2877 phone

(866) 684-5157 fax

sales@sunburstsoftwaresolutions.com

http://www.sunburstsoftwaresolutions.com


SUNBURST SOFTWARE SOLUTIONS, INC. RELEASES FEDERAL WH-347 COMPLIANCE UPDATE FOR “CERTIFIED PAYROLL SOLUTION” AND CONTRACTORS USING QUICKBOOKS.

“Certified Payroll Solution” Integrates with QuickBooks to Help Contractors Working on Government Funded Construction Projects Comply With Certified Payroll Reporting Requirements, Saving Them Time And Money.

West Charleston, VT – January 16, 2009

Sunburst Software Solutions, Inc., an Intuit Gold Developer, is pleased to announce the release of a compliance update, on January 14, 2009, for their flagship QuickBooks integrated application “Certified Payroll Solution.”  This compliance update meets new Federal WH-347 certified payroll reporting requirements which become effective January 18, 2009, as mandated by the U.S. Department of Labor on December 18, 2008.

“Certified Payroll Solution” utilizes QuickBooks Pro, Premier, and Enterprise Solutions timesheet, employee, job, and payroll data to automate the creation of Federal and/or State mandated certified payroll reports, statements of compliance, “No Work” performed payrolls, EEOC Reports and Union/Bona-fide Plan Fringe Benefit Reports.  This exchange of critical data helps contractors working on prevailing wage construction projects to manage their compliance reporting more efficiently – saving them valuable time, money and resources.

“Manually creating certified payroll reports is simply a horrendous, time-consuming, error-prone process and if your reports aren’t accurate, you simply don’t get paid in a timely fashion.  Before developing ‘Certified Payroll Solution,’ I created my certified payroll reports for years using an Excel spreadsheet and several reports from QuickBooks, and no matter how careful I was, there was always a mistake somewhere,” says Nancy Smyth, Sunburst Software Solutions, Inc. President, also a Certified QuickBooks ProAdvisor.    ”I knew there had to be a better way and that way involved using data that I had already entered in QuickBooks.” She continues, “Essentially, without having to re-enter data manually into another program, errors were eliminated.  Although this left the middleman – me – out of the picture, the savings to the small and mid-size business owner was tremendous!”

There are more than 12 million small businesses currently using computers in the United States (TowerGroup, 2001).  Developing a QuickBooks integrated certified payroll program, and later an AIA type billing program, made sense to the husband and wife team, Ben & Nancy Smyth, principals of Sunburst Software Solutions, Inc.  Nearly three million small businesses (and almost 200,000 are contractors) use QuickBooks and 80 percent of those users want QuickBooks to integrate with other software and devises (QuickBooks 2000 User Study).

The “Certified Payroll Solution” updates provides compatibility with new WH-347 reporting requirements, which no longer require the reporting of full employee social security numbers and home address; but rather just a unique employee identification number, usually the last 4 digits of the employee social security number.  Additionally, Sunburst Software Solutions, Inc. has built in the ability for current users to easily change these reporting requirements on State specific reports and/or electronically filed reports as new requirements are announced.

About Sunburst Software Solutions, Inc.

Sunburst Software Solutions, Inc. has been providing contractors using QuickBooks Financial Software with a fully automated, integrated means to generate certified payroll reports and AIA type billings since October 2000. For more information, visit http://www.sunburstsoftwaresolutions.com

About Intuit Inc.

Intuit, the Intuit logo, Quicken, QuickBooks, QuickBooks Pro, QuickBooks Premier, Turbo Tax, ProSeries, and Lacert, among others, are registered trademarks and/or registered service marks of Intuit Inc. in the United States and other countries.  Other parties’ trademarks or service marks are the property of their respective owners and should be treated as such.

# # #

Important Note:  As of January 16, 2009 there was no new or revised WH-347 form available from the U.S. Department of Labor, we will continue to monitor the site for the availability of a new form, if applicable.

###

View this PRLog.org http://www.prlog.org/10168568-wh-347-compliance-update-for-certified-payroll-solution-and-contractors-using-quickbooks.html

Search…….

Loading

FREE 30-Day Trials

Request FREE 30-day Trials of QuickBooks add-ons for Certified Payroll, AIA Billing & Payroll Wage Management.
Free 30 day trials of QuickBooks integrated add-ons for certified payroll, aia billing and weighted-average overtime
February 2012
S M T W T F S
« Jan    
 1234
567891011
12131415161718
19202122232425
26272829  
Top 10 Blogger Award Toolbox for Finance