Using Purchase Orders in QuickBooks can help you to ensure that your Subcontractors or Material Suppliers do not charge you more than what they originally quoted you for a price and the Open Purchase Order by Job Report can help you to see how much in committed costs there are left on your jobs. Both very valuable pieces of information.
Having said that, you do have to use the QuickBooks Purchase Order function correctly and there are several pitfalls that can happen, that you will want to avoid.
This post provides you with tips for effectively using QuickBooks Purchase Orders as well as entering Bills against those Purchase Orders. Continue reading
We have one vendor that we buy the majority of our materials from, so we have a lot of different Purchase Orders for that vendor. My problem is, a lot of times our Subcontractors or Vendors don’t reference our Purchase Order number on their invoices, only the job – so I have a hard time figuring out which of the Purchase Orders the bill belongs to. I’ve created Excel spreadsheets for each job which lists all of the Vendors we’ve created Purchase Orders for, the Purchase Order Number, cost/Item code, the amount of the PO, when we received the bill from the Vendor, and whether or not the PO was received in full or not. This worked fairly well, for awhile, but now it’s driving me insane! Is there anyway that I can get rid of my spreadsheets and track the job and cost codes for my Purchase Orders in QuickBooks? Continue reading
Estimates and Purchase Orders can be created using QuickBooks. Many people want to know what the difference between the two are and when it is appropriate to use them. Continue reading
In QuickBooks it's possible to create an Estimate and then from the Estimate create a Purchase Order, Sales Order, Invoice or even a letter - but there are some drawbacks to these features as noted in the question below, submitted by a reader. Continue reading
First introduced in QuickBooks 2011, however, also available in QuickBooks 2012, 2013, and 2014. Intuit has finally fixed the Purchase Order Reporting to ACCURATELY display open balances, without a lot of additional manipulation by the user. My overall opinion is that for any company that issues Purchase Orders, this is a marked improvement in the overall functionality of QuickBooks. Continue reading
Technically, the bill should be approved before it is input into QuickBooks; and generally indicating on the front or face of the document/purchase order/voucher/vendor invoice or whatever you happen to call it, is usually the relied upon method. Continue reading