Construction – Tools & Tax Tips
In the construction industry, for tax purposes, you do treat the purchase of a hammer and a cement mixer differently. Sure you may view them as “tools of the trade” – but the IRS thinks differently!
Construction is by nature a tool driven industry. Buying and providing them can get expensive. But how do you know when you can expense a tool and when you should capitalize a tool and depreciate (expense) it over time? Here are a few tips.
First off, let’s define expenses from the tax perspective. Any business expense that is considered to be ordinary and necessary is deductible. An “ordinary” expense is considered to be something that is common and accepted in your industry – in this case, the construction industry. To be considered “necessary”, an expense should be helpful and appropriate for your industry. It does not have to be indispensable to qualify or classified as necessary.
Second, let’s talk about capitalization and deprecation. When a tool is considered to be durable or useful beyond one year, it is typically capitalized (recorded as an asset on the balance sheet) and depreciated (expense is split out over several years instead of just one).
Here are a few examples of tools that are deductible in the year of purchase:
- Small tools expected to last one year or less
- Steel toe work boots
Here are a few other common business expenses that you will want to keep track of: Utilities, Car and truck expenses (like maintenance), Advertising, Employee salaries, Trade association dues, Rent expense, Supplies, Continuing education, and Business licenses…to name a few.
- Cement mixer
- Other heavy machinery
To complicate matters, you can elect to expense a capital item in the year purchased using Section 179 Depreciation rules. That can get a little complicated so I’d advise that you check with a tax professional on those rules and if you should exercise them or capitalize and depreciate the asset.
Tools and taxes can be sticky and complicated but it really doesn’t have to be.
Look at the asset and be honest… is it durable beyond one year or not? If yes, capitalize it. If no, expense it.
We hope you’ve found today’s blog post to be helpful, if so please leave a comment or share it on your favorite social media platform using the buttons below.
About the Author:
Joyce M. Washington is a CPA who has spent the better part of almost 20 years honing her craft as an accountant with various companies in the Greater Baltimore-Washington, DC area – growing, mentoring and managing accounting teams. It’s this experience that she brings to services and training programs, including QuickBooks Basics.
2 Responses to Construction – Tools & Tax Tips
Leave a Reply
- The Great Debate – QuickBooks Desktop vs. QuickBooks Online
- Using Account Numbers in Your QuickBooks Chart of Accounts
- QuickBooks Creating a More Meaningful Payroll Expenses Section
- QuickBooks Tip - Child Support Garnishments
- Calculating & Displaying Fringe Benefits on a Certified Payroll Report
- How To Turn On and Use Manual Payroll in QuickBooks
- Create a QuickBooks Job Cost Report With Hours & Payroll Costs
- QuickBooks Payroll Tip - Tracking Employee Advances or Loans
- QuickBooks for Contractors Tip – Basics of Progress Invoicing
- QuickBooks Tip - Job Costing Starts With A Simple Item
- QuickBooks Tip-Creating a Functional Payroll Liabilities Section
- QuickBooks Tip: Important Facts About Items Left as Billable
- Welcome to the QuickBooks for contractors blog
- QuickBooks Tip-Handling Employee Reimbursements for Expenses
- QuickBooks Tip - Determing Cost of Goods Sold
- QuickBooks Tip - Handling Retainage
- QuickBooks 2015 Announced - Important System Requirements
- How to Calculate & Display Retainage on an AIA G-702/G-703
- Tips for Effectively Using QuickBooks Purchase Orders
- Straight from the IRS - Social Security Tax Reduced to 4.2%