QuickBooks Tip: How To Create a Summary Invoice for Customers
This QuickBooks tip discusses how to create a summary invoice for a customer when you need to track details for job costing purposes. This question was submitted by one of our readers.
How can I print a summary invoice for an estimate that does not show all the details. Most of my jobs are Total Contract but I really have things broke down to examine my job costs. This break down is very confusing to customers who just want a basic contract description and price. Any suggestions? Thanks, Jim
What you are experiencing is very common – a conflict between your need to good job costing an your customers need for something simple – all from the same Estimate in QuickBooks; and without having to duplicate the work!
What you are looking to accomplish can be done in QuickBooks by using “Group Items”, which I think is one of the most useful (and under used) features.
The following example deals with the CSI MasterFormat Cost Code section 03.20.00 for Concrete Reinforcing.
In the QuickBooks Item list, you’ll want to have the individual items set up (03.21.00 through 03.24.00) as double-sided items, so that you can capture expenses and income.
Once these items are in place.
From the Item List, click the Item button at the bottom of the list window -> select New. From the New Item window choose Group from the Type drop down menu. In the Group Name/Number type in 02.20.00 Concrete Reinforcing, in the Item column select each of the individual components on the Concrete Reinforcing section. I’ve even added an Subtotal and Overhead & Profit item to the group. My group now contains a total of 10 line items.
Because you do not want your customer to see all 10 line items, leave the “Print items in group” option unchecked and they will see ONLY 03.20.00 Concrete Reinforcing and a total amount, while YOU still see all the detail. IF you did want your customer to see all 10 lines within the group, click into and place a check in the “Print items in group” option.
Give this method a try with your next new contract and see what you think.
I hope you’ve found this post to be helpful, if so please take a moment to leave a comment or to share it with others on your favorite social media platform.
8 Responses to QuickBooks Tip: How To Create a Summary Invoice for Customers
Leave a Reply
- The Great Debate – QuickBooks Desktop vs. QuickBooks Online
- Using Account Numbers in Your QuickBooks Chart of Accounts
- QuickBooks Creating a More Meaningful Payroll Expenses Section
- Calculating & Displaying Fringe Benefits on a Certified Payroll Report
- How To Turn On and Use Manual Payroll in QuickBooks
- QuickBooks Payroll Tip - Tracking Employee Advances or Loans
- Create a QuickBooks Job Cost Report With Hours & Payroll Costs
- QuickBooks Tip - Child Support Garnishments
- QuickBooks Tip - Job Costing Starts With A Simple Item
- QuickBooks for Contractors Tip – Basics of Progress Invoicing
- QuickBooks Tip-Creating a Functional Payroll Liabilities Section
- Welcome to the QuickBooks for contractors blog
- QuickBooks Tip: Important Facts About Items Left as Billable
- QuickBooks Tip-Handling Employee Reimbursements for Expenses
- QuickBooks Tip - Determing Cost of Goods Sold
- Straight from the IRS - Social Security Tax Reduced to 4.2%
- QuickBooks 2013 Upgrade Do's, Don'ts & Frequent Questions
- QuickBooks 2012 - Frequently Asked Questions About Upgrading
- QuickBooks 2015 Announced - Important System Requirements
- QuickBooks 2015- The Good, Bad and Ugly, Part 1