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More New Hire Reporting Requirements Go Into Effect 4/21/2012

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New hire reporting requirements are becoming overwhelming and there are new obligations that become effective on April 21, 2012.  I hadn’t heard anything about this until my April copy of The General Ledger (a publication put out by the American Institute of Professional Bookkeepers – AIPB) arrived on Saturday.

Your new obligations for new-hire reporting:

The Trade Adjustment Assistance Extension Act of 2011 (Public Law 112-40), which amends Section 453A (a) (2) of the Social Security Act, includes a revised definition of “newly hired employees” to include any worker:

  1. not previously employed by the employer; or
  2. previously employed by the employer but separated from such prior employment for at least 60 consecutive days

(For the full text of the act, visit, search for H.R. 2832 (ENR), click on the first item (as of this writing).  Here is a direct link to H.R. 2832 (ENR) – An Act to extend the Generalized System of Preferences, and for other purposes – I kid you not – that is the actual name of the Act!

As of April 21, 2012, you must report to your state agency as a new category those former employees who you re-employed after they were separated for more than 60 days.  All previous new-hire requirements remain in place.

Before this change, states implemented different requirements and definitions.  Section 454 (28), State plan for child and spousal support, requires that each states procedures comply with this mandate.  The Act includes a transitional period to that the states have time to comply.

Although your state agency will determine how it wants the new data, you can find additional reporting information from Health and Human Services at, search for AT-11-11, and click on the first item (at the time of this writing).  Here is a direct link to AT-11-11.

As an employer, this was the first that I had heard of any additional new hire reporting requirements and it makes me thankful that I still keep my AIPB membership active.

I hope you’ve found this post to be helpful, if so please take a moment to leave a comment or share this with others on your favorite social media site.


About Your Host:

Nancy Smyth, Certified QuickBooks ProAdvisor

Nancy Smyth, Sunburst Software Solutions, Inc.
QuickBooks Construction & Payroll Expert

I've been using and supporting QuickBooks products since the early 1990's. I've worked with thousands of contractors, assisting them with QuickBooks setup, Certified Payroll Reporting requirements, AIA Billing and Weighted-Average Overtime.

QuickBooks is a powerful product, but learning how to use it in your construction business can be difficult. I hope you find resources available here to be helpful.

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