Are Your QuickBooks Certified Payroll Reports Accurate? How to Check

Certified Payroll/Prevailing Wage, Payroll Tips, QuickBooks Corner, The "Sunburst" Website
Verifying the accuracy of the certified payroll reports that you can generate from QuickBooks Premier and Enterprise versions - IF you also subscribe to Enhanced Payroll, is a must for anyone in the construction industry. I've been watching the posts on the Intuit Community Forums about the alternate, substitute U.S. Department of Labor WH-347 certified payroll reports that can be generated if you have QuickBooks Premier or Enterprise AND an Enhanced Payroll Subscription.  It seems like many people want to know how to generate the reports, if the reports are approved through the DOL (Department of Labor), why they have suddenly stopped working, how to issue "No Work Performed Reports", and how to tell if the reports they are generating are accurate. This article will focus on the requirements of…
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House Effort to Restrict Labor Wage Law Fails

Certified Payroll/Prevailing Wage
By Jim Abrams, Associated Press - Saturday February 19 WASHINGTON – The House early Saturday turned back an effort to suspend a Depression-era law, the Davis Bacon Act, that requires federal contractors to pay locally prevailing wage rates. The vote came amid heightened clashes between the two parties over labor rights. Lawmakers voted 233-189 against barring spending on Davis-Bacon wage requirements on federal work projects for the remainder of this budget year. The measure was offered by Rep. Steve King, R-Iowa, as an amendment to a massive spending bill to keep the government running through Sept. 30, Republicans have long targeted the 1931 law, saying it drives up the costs of public works projects and favors unionized companies over smaller firms that can't pay higher wages. Davis-Bacon enjoys strong support…
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QuickBooks Payroll Tip – Tracking Union Fringe Benefits

Certified Payroll/Prevailing Wage, Payroll Tips
Setting up and tracking Union Fringe Benefits in QuickBooks can be a fairly straightforward task, after all Union Fringes are just a specified hourly dollar amount that the company pays to the Union on behalf of the employee. Union fringes often consist of contributions to Vacation/Holiday, Health & Welfare, Pension, Training, and sometimes Travel & Subsistence, Savings, or Fund Administration.  Depending upon the Union that you are dealing with, some of the fringe benefits could be subject to payroll taxes, while others are not. Most of the time fringes are calculated and paid based on the number of hours the employee works on the jobsite, occasionally, however, they are a based on a percentage of gross pay. Regardless of how they are paid (based on an hourly amount or a…
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Payroll Tip – Davis Bacon Wages & Holiday Pay

Certified Payroll/Prevailing Wage
Payroll which involves the payment of Davis Bacon or prevailing wage can be quite complex, especially for non-union or open shop contractors, who work on both private and prevailing wage jobs. When a contractor works on both prevailing wage and non-prevailing or private jobs there is often times two different sets of hourly wage rates that an employee might be paid; one for when he works on a Davis Bacon project and another, usually lower rate, for when the company works on a non-prevailing wage job. One specific and complex issues involves the question of whether or not the contractor is required to pay his/her employees the Davis Bacon wage scale rate for the holidays that they are eligible for OR if they can pay them their normal non-scale rate…
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Prevailing Wage Fringes-Taking a Credit for Health Insurance

Certified Payroll/Prevailing Wage
Taking a Health Insurance credit against the full prevailing wage fringe benefit and reporting it correctly on the Federal WH-347 Certified Payroll Report can be very confusing.  This question was asked by a reader who recently requested our 4 Ways Contractors Pay Prevailing Wage Fringe Benefits eBook. This is an issue that has been extensively belabored in our office (by me). We are an open shop, but sometimes do jobs with a union agreement.   We do a lot of prevailing wage jobs and private work. We offer all of our employees health insurance - the company paying 75% of the monthly premium and the employees paying the remaining 25% through employee deductions. It gets so confusing and reading all the blogs etc. does not clarify it for me.  I must…
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#QuickBooks for Contractors Freebie Friday Prevailing Wage Fringes

Certified Payroll/Prevailing Wage, Free & Fee-Based QuickBooks eBooks
Each Friday, here on the QuickBooks for Contractors blog,  we will be offering a QuickBooks related eBook, offering tips, tricks, and training – so stayed tuned, visit often or sign up to have our posts delivered daily via email. This week's eBook provides information on paying and tracking prevailing wage fringe benefits, when you work on a government funded construction project that requires the submission of certified payroll reports.  Tracking fringes gets quite complicated, as they can be: paid to a Union on behalf of the employee paid to a bona-fide fringe benefit plan on behalf of the employee paid in cash to the employee or, a portion of the total hourly fringe benefit amount can be split between payments to a bona-fide plan with the balance in cash to…
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How to Fulfill Certified Payroll Requirements – ABC Webinar

Certified Payroll/Prevailing Wage, Webinars & Training
How to Fulfill Your Certified Payroll Requirements Webinar - Associated Builders & Contractors, Inc.  Merit Choice Date: Wednesday, November 17 Time: 2 p.m. (ET) / 1 p.m. (CT) / 12 p.m. (MT) / 11 a.m. (PT) Length: 90 minutes Fee: Free for ABC members Speaker: Nancy Smyth, President of Sunburst Software Solutions For more information or to register, visit https://www.abc.org/Hot_Links/Meetings_and_Events/Webinars/2.aspx Join ABC Merit Choice for a complimentary webinar on certified payroll! Learn everything you need to know to fulfill your certified payroll requirements in the most compliant and efficient manner. What government agencies make the laws behind certified payroll reporting requirements? How to comply with labor standards and payroll reporting requirements How to complete a Certified Payroll Report and Statement of Compliance Common methods for creating Certified Payroll Reports, Statements of…
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Certified Payroll & AIA Billing Updates

Certified Payroll/Prevailing Wage, Customers & Accounts Receivable, The "Sunburst" Website
We've been testing, debugging, and documenting numerous certified payroll and AIA billing updates for the last few weeks - I've posted some of the information behind the changes here in our blog. Today, I just send out a newsletter to over 2,000 construction companies (in all 50 states) who use our software - Glad I use Constant Contact to keep everyone up to date, otherwise they would get me for spamming :-) Below are highlights from the newsletter. Certified Payroll Solution Updates: There are several new enhancements, changes, and requirements available for Certified Payroll Solution; some at the State level for certified payroll reporting and others at the Federal level for EEOC Reporting - each item has a link to our website where you will find complete instructions.  Be sure…
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New FHWA-1391 & 1392 Annual EEO Forms For Highway Contractors

Certified Payroll/Prevailing Wage, Construction News, The "Sunburst" Website
New FHWA-1391 & FHWA-1392 Federal-Aid Highway Construction Contractor's Annual EEO Reports were released by the Federal Highway Administration (FHWA) in June 2010. Purpose of Forms FHWA-1391 & FHWA 1392 The purpose of the Contractors Annual EEO Reports are to collect employment data (including a breakdown of all racial/ethnic minorities and women employed) from ALL highway construction contractors who are working on a Federal-Aid Contract of $10,000.00 or more during a specific “annual” reporting period. Form FHWA-1391 is filed for individual jobs while form FHWA-1392 is a total of all jobs being submitted. The information included on these forms provides valuable information that is used by both Federal and State Governments in evaluating the status and effectiveness of the Equal Employment Opportunity (EEO) Program.  It is extremely important that accurate data…
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Texas Department of Transportation Requires Electronic Certified Payrolls (E-Payrolls)

Certified Payroll/Prevailing Wage, Construction News, QuickBooks Add-Ons, The "Sunburst" Website
The Texas Department of Transportation, like many other state agencies, is requiring electronic submission of certified payroll reports, through its Electronic Project Records System (EPRS). TxDOT EPRS provides contractors with multiple functions which they can utilize; however, one of the primary functions of the EPRS is that of collecting Electronic Certified Payrolls (E-Payrolls), instead of requiring contractors to submit paper certified payroll report forms for review. E-Payrolls may be uploaded into the EPRS from a contractor’s computer IF they have the proper information, in a specific data order, and it is a .CSV file format – otherwise the contractor will have to take his printed paper certified payroll report and manually input it in the EPRS System. Some software companies are updating their payroll systems to provide their construction clients…
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Frequently Asked Questions – California Prevailing Wage

Certified Payroll/Prevailing Wage, Construction News, The "Sunburst" Website
California prevailing wage laws and certified payroll reporting requirements are quite complex and can be mandated by any of the following agencies or organizations, each with their own unique set of reporting requirements. The California Department of Industrial Relations (DIR) and the filing of Form A-1-131. The California Department of Transportation (CALTRANS) and the filing of a modified WH-347 form. The U.S. Department of Labor and the filing of a standard WH-347 Form. Electronic filing requirements on specific construction projects through the use of LCPtracker, TRS Consultants, and/or Elation Systems, Inc. D-BAS Labor Compliance Software. Additional "paper filing requirements" by Labor Compliance Organizations, such as, Golden State Labor Compliance, LLC or CalLCP. Electronic filing requirements being introduced on August 1, 2010 through the California Department of Industrial Relations Compliance Monitoring…
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California DIR – New Prevailing Wage Compliance Requirements for Contractors

Certified Payroll/Prevailing Wage, Construction News, QuickBooks Add-Ons, The "Sunburst" Website
Beginning August 1, 2010 contractors working on public works construction projects in California will find that they are subject to the regulations of the Public Works Compliance Monitoring Unit (CMU) – part of the California Department of Industrial Relations - in accordance with State Senate Bill X2-9, that was signed into law in February 2009. The CMU will conduct the required monitoring and enforcement of the states public works prevailing wage laws on specific state bond funded and/or design-build procurement construction projects undertaken by public entities in California and awarded on or after the effect date of the regulations – August 1, 2010. The California Department of Industrial Relations Compliance Monitoring Unit’s mission is to ensure that workers on state bond funded and/or design-build procurement construction projects are being paid…
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Calculating & Displaying Fringe Benefits on a Certified Payroll Report

Certified Payroll/Prevailing Wage, QuickBooks 2010 - What's New?, The "Sunburst" Website
One of the biggest causes of confusion for contractors working on government funded construction projects is “how to calculate and display fringe benefits” on a certified payroll report. In recent months, I have repeatedly seen posts from QuickBooks users on the Intuit Community Forums asking how the fringe benefit rate is calculated and then displayed on the Certified Payroll Report in Excel, which is now a standard function of QuickBooks Premier and Enterprise when used in conjunction with Enhanced Payroll, and I really haven’t seen any good responses.  Hence today’s blog post. Background: Contractors who work on government funded construction  projects are required to pay their employees a “prevailing” rate of pay; based on where the project is located and the type of work they are performing.  This “prevailing rate…
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The History of Prevailing Wage

Certified Payroll/Prevailing Wage, The "Sunburst" Website
  The act is named after its sponsors, James J. Davis, a Republican Senator from Pennsylvania and a former Secretary of Labor under three presidents, and Representative Robert L. Bacon another Republican from Long Island, New York. The Davis-Bacon act was passed by Congress and signed into law by President Herbert Hoover on March 3, 1931. Prevailing wage laws have been the focus of public policy debate at the federal and state levels for decades. They are intended to protect workers and communities by ensuring that contractors compete on the ability to perform work competently and efficiently while maintaining community compensation standards. Prevailing wage laws require that construction workers on public projects be paid the wages and benefits that are found to be “prevailing” for similar work in or near…
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