bills
Entering Bills or Checks in QuickBooks – Items vs. Expenses
Your business spends money on a wide variety of things - employee payroll, payroll taxes, office supplies (such as paper and envelopes), utility bills, things that you purchase to resell to others, and goods or services from others are just a few examples. In essence every penny that your business spends is an expense to your business - but how you record the purchase in QuickBooks does make a difference. When entering bills, checks, or even credit card purchases in QuickBooks you have the choice to use an Items or Expenses tab - choosing the Items vs. Expenses tab will depend on what the money being spent was for. Continue reading
QuickBooks Cost Plus Billing: Automatic Markup of Items
QuickBooks can do Cost Plus OR Time and Materials billing, however, Markups can only be calculated on Expenses. Learn about ways that you can mark-up Items. Continue reading
QuickBooks Tip – Back Charges After a Job is 100% Complete
We would like to "connect" that change to the invoicing/progress billing cycle on the job but since the job is all billed out, the only "invoice" that could be issued and associated with the estimate is a negative invoice which QB won't do. Continue reading
Entering Job-to-Date Costs & Billing Data at the Item Level
A Guest blog post by Lorien Prince, CPA for a QuickBooks tip for entering Job-to-data costs and billing data at the item level when converting or archiving Continue reading
QuickBooks for Contractors Tip-Entering Job to Date Costs & Billing Data
Contractors switching to QuickBooks from another accounting program are often concerned about how to enter Job to Date Costs and Billing Data when converting, so they don't loose this vital information. Continue reading
QuickBooks 2011 – New Balance Sheet by Class Report – Part 8
The Balance Sheet by Class Report was first introduced with QuickBooks 2011, however, it is also available in QuickBooks 2012, 2013, and 2014; has specific requirements for handling many or our normal day-to-day transactions. Paying and taking an early payment discount for a vendor bill that has multiple classes causes a difference in net income between the Balance Sheet by Class and the Profit & Loss by Class reports because only a single class can be assigned to the discount. Continue reading
QuickBooks for Contractors Tip – Advanced Progress Invoicing
Progress Invoicing is a feature of QuickBooks® Pro, Premier and Enterprise editions, however, it is geared toward line item billing; more commonly used by contractors who work on large commercial and/or government construction projects involving a large scope of work or schedule of values and detailed line-item billing. Continue reading
An Introduction to Progress Invoicing
If you are a subcontractor, sometimes the General Contractor will have a form that they insist you use (instead of your own invoice form), other times they may insist that you submit your progress billing on an industry standard billing form – such as the AIA G-702 & G-703 forms developed by the American Institute of Architects – or similar plain paper forms containing the same information. Continue reading
QuickBooks Tip – Accounts Payable – Vendor Bill Approvals
Technically, the bill should be approved before it is input into QuickBooks; and generally indicating on the front or face of the document/purchase order/voucher/vendor invoice or whatever you happen to call it, is usually the relied upon method. Continue reading
About Your Host:
Nancy Smyth, Sunburst Software Solutions, Inc.QuickBooks Construction & Payroll Expert
I've been using and supporting QuickBooks products since the early 1990's. I've worked with thousands of contractors, assisting them with QuickBooks setup, Certified Payroll Reporting requirements, AIA Billing and Weighted-Average Overtime.
QuickBooks is a powerful product, but learning how to use it in your construction business can be difficult. I hope you find resources available here to be helpful.
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