business
QuickBooks 2015- The Good, Bad and Ugly, Part 1
Happy 14th Birthday Sunburst Software Solutions, Inc.
14 years ago, on a sailboat in the middle of Flathead Lake in Montana, Ben proposed and we formed Sunburst Software Solutions, Inc. (Of course I had no choice but to say yes to the marriage proposal because I was… Continue reading
QuickBooks at Year-End: Getting Ready for 1099’s
How To Turn On and Use Manual Payroll in QuickBooks
A secret revenue hidden in most contracting businesses
If you have a business that estimates between 3 and 5 projects per week, making a few small changes can generate between 5 and 10 thousand extra dollars per year. This secret can also pre-qualify tire kickers and increase the closing rate on the jobs you bid.
Here's the secret: Begin charging for estimates!
Not possible you say? Let's take a closer look:
Continue readingQuickBooks Payroll Record Keeping Tips-How To Stay Organized
In order to be well prepared for a Wage & Hour audit that you need to keep your payroll records for the duration of EACH worker’s employment with your company PLUS 5 to 10 years! Most Human Resources and legal experts are suggesting this to ensure these records are available in the event a claim is filed,
Discover what records you need to have available for an audit and how to store that information without having to have a bunch of file cabinets in your office.
Continue readingConfused About Payroll Deductions and Payroll Liabilities?
Are you confused about payroll deductions and payroll liabilities? If so, don't feel alone! They can confuse a lot of people.
As bookkeepers we see a lot of things that we feel to be "odd" when dealing with payroll deductions. From the normal employee advance and repayments, to deductions for Fed-Ex or UPS fees, tool repayments, voluntary disability payments, you name it!
The question always seems to center around - is this really a company expense and how the heck do I record these transactions?
Continue readingQuick is a fantasy!
Personally, I think "quick" is a fantasy that we all live in or believe in. We all live, breathe, work, and earn by the clock and there is seldom any task that you perform that is "quick".
Continue readingJob Costing Payroll When Using a Payroll Service
Using an outside payroll service, such as Paychecx or ADP, is a popular option for many business owners. While using a payroll service often provides many benefits one of the biggest challenges or drawbacks is for the company that needs job costing. See this question submitted by a reader.
My company uses a 3rd party to do all of our payroll. We receive an itemized report back showing what we spent for the week. I am having trouble trying to get this information charged out to individual jobs. I track all of the hours separately in Excel, with estimated costs. How can I job cost this information?
Continue readingQuickBooks 2013 – Group Item Limit Increase
I’m a big fan of QuickBooks Group Items, I think that they are a HUGE productivity booster – but I’ve always had one gripe – they could only hold 20 items in previous versions of QuickBooks – which meant that you had to create more group items in order to accomplish what you set out to do. This has changed with the release of QuickBooks 2013. With the increased number of items that a group can hold, these item types will be even more powerful.
I often see users on the Intuit QuickBooks User forums asking how they can “memorize” an Estimate to use over and over again – why not create a group item that contains everything that you need to build your estimate?
NOTE: This increase will continue into future versions of QuickBooks from this point forward.
Continue readingQuickBooks 2013 Upgrade Do’s, Don’ts & Frequent Questions
Should I/Do I NEED to upgrade to QuickBooks 2013? When should I purchase QuickBooks 2013? Will the 3rd party add-ons that I use be compatible with QuickBooks 2013? Will QuickBooks 2013 run on my current computer - OR - will I need to buy a new one?
We'll answer questions like these and more!
Continue readingQuickBooks 2013 Announced
Intuit has just announced the release of QuickBooks 2013 (today – 9/10/2012)
Are you curious as to what the new version looks like? Here's a sneak peak!
Continue readingTracking Timesheet Hours vs Hours Invoiced
A reader asks - I'm looking for a report so I can compare hours reported via the timesheet or really hours that have been paid out Vs. the hours that have been paid for or Invoiced.
See what reports we've suggested.
Continue readingBilling Employee Time to Customers
Billing employee time on customer invoices is something that many business need to do - not just contractors who perform Time & Materials Billing. Making sure that you bill all of the time your employee(s) have spent working on specific jobs or tasks for customers is crucial and depends data that you've entered in QuickBooks. Here's a question from a reader.
Continue readingAn IRS Audit..and They Require Copies of Canceled Checks
Perhaps you haven't received your canceled checks back from your bank in years, or perhaps your bank has even stopped providing you with printed images of those checks with your bank statement, like mine has - and I must confess I can't even remember when they stopped doing that with our business account - but I do know that it's been several years.
So what happens when during an IRS Audit you are asked to produce cancelled checks to substantiate the payment of an expense?
Continue reading
Nancy Smyth, Sunburst Software Solutions, Inc.QuickBooks Construction & Payroll Expert
I've been using and supporting QuickBooks products since the early 1990's. I've worked with thousands of contractors, assisting them with QuickBooks setup, Certified Payroll Reporting requirements, AIA Billing and Weighted-Average Overtime.
QuickBooks is a powerful product, but learning how to use it in your construction business can be difficult. I hope you find resources available here to be helpful.
Frustrated with QuickBooks?
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