QuickBooks 2015- The Good, Bad and Ugly, Part 1

QuickBooks 2015- The Good, Bad and Ugly, Part 1

QuickBooks 2015 - What's New?, QuickBooks Reviews
QuickBooks 2015 became available for purchase, beginning yesterday. Most years I spend hours writing about the new features in the upcoming version – but this year has just gotten away from me and while I did beta test QuickBooks Premier Accountant 2015 – time has simply gotten away from me. Plus the fact that no matter how many notes, screenshots, and comparisons you make during beta testing; the final product is often quite different. So what I’ve decided to do this year is a three part series called The Good, The Bad, and the UGLY and just highlight things in bullet points with a brief description. I may raise a few eyebrows over some to the things that I end up putting in each of the three categories, but so…
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Happy 14th Birthday Sunburst Software Solutions, Inc.

Happy 14th Birthday Sunburst Software Solutions, Inc.

"Maad" Rants & Other Stuff
14 years ago, on a sailboat in the middle of Flathead Lake in Montana, Ben proposed and we formed Sunburst Software Solutions, Inc. (Of course I had no choice but to say yes to the marriage proposal because I was scared to death he’d throw me overboard!  LOL) Seriously though, I feel very blessed. One of the first things that we did, before we got too carried away, was to call the Office of the President at Intuit, where we explained what we wanted to do and asked how we could market our software as an “add-on” without getting into trouble. This led to a couple of very lengthy calls with Scott Cook and several Intuit attorneys, before they told us that as long as we stressed that we were…
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QuickBooks at Year-End:  Getting Ready for 1099’s

QuickBooks at Year-End: Getting Ready for 1099’s

1099"s, Payroll Tips, Reports, Vendors & Accounts Payable
Here we are almost at year end and one of the tasks that we will soon be faced with in QuickBooks is getting ready to issue 1099's. According to the IRS, business owners must file Form 1099-MISC for each person to whom you have paid at least $10.00 in royalties or broker payments in lieu of dividends or tax-exempt interest; at least $600 in rents, services (including parts and materials), prizes and awards, other income payments, medical and health care payments, crop insurance proceeds, cash payments for fish (or other aquatic life) you purchase from anyone engaged in the trade or business of catching fish, or, generally, the cash paid from a notional principal contract to an individual, partnership, or estate; any fishing boat proceeds, or gross proceeds of $600,…
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How To Turn On and Use Manual Payroll in QuickBooks

How To Turn On and Use Manual Payroll in QuickBooks

Payroll Tips, QuickBooks Setup & Cleanup
We are a small company and are looking at various options for payroll; I've heard that there is a way to do payroll manually in QuickBooks, but I can't seem to find any information on how to turn on that feature, everything seems to indicate that we have to buy a payroll subscription and that just isn't in our budget right now.  Can you help?   Thanks in advance. --------------------------------------- How to turn on and use the manual payroll option in QuickBooks certainly feels like a highly guarded secret.  Intuit makes a lot of money selling payroll subscriptions and rightly so as keeping up with payroll tax laws and forms in each and every state is a lot of work! Even so, there are instances when a business chooses to have…
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A secret revenue hidden in most contracting businesses

A secret revenue hidden in most contracting businesses

From Our Guest Bloggers, Webinars & Training
Everyday in your contracting business a potential revenue generating secret remains underutilized. If you have a business that estimates between 3 and 5 projects per week, making a few small changes can generate between 5 and 10 thousand extra dollars per year. This secret can also pre-qualify tire kickers and increase the closing rate on the jobs you bid. Here's the secret: Begin charging for estimates! Not possible you say? Let's take a closer look: It takes 4 critical elements to make this happen. #1 Change your mind-set I am surprised when contractors object to this approach when, honestly, they have never asked! The strongest objections I hear are from people who have never tried. I promise you that contractors are already doing this successfully in most markets. I used…
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QuickBooks Payroll Record Keeping Tips-How To Stay Organized

QuickBooks Payroll Record Keeping Tips-How To Stay Organized

Be A Better Bookkeeper, Payroll Tips
QuickBooks does a great job at allowing you to track employee time to specific jobs, issue payroll and even produce your quarterly and year-end payroll tax forms and W-2's.  But the data that is stored in QuickBooks only provides pieces of the information that you need to keep on file to comply with the Fair Labor Standards Act. In Tuesday's article, Payroll Recordkeeping - More Than Just Getting Employee's Paid on Time, we mentioned that in order to be well prepared for a Wage & Hour audit that you need to keep your payroll records for the duration of EACH worker’s employment with your company PLUS 5 to 10 years!  Most Human Resources and legal experts are suggesting this to ensure these records are available in the event a claim…
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Quick is a fantasy!

Quick is a fantasy!

"Maad" Rants & Other Stuff
Quick is a fantasy!  When was the last time that you stopped for a quick cup of coffee, took the dog for a quick walk, or ran a quick errand? The definition of "quick" is occurring in a short time; happening or done rapidly - Wiktionary. But seriously, when was the last time that you did something that was "quick"?  I mean really done something that only took you a short amount of time to accomplish? Personally, I think "quick" is a fantasy that we all live in or believe in.  Is it because we have lost our concept of time?  Or is it because that we live in such a fast paced world and have so much on our plates that we feel we should be able to complete…
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QuickBooks 2013 – Group Item Limit Increase

QuickBooks 2013 – Group Item Limit Increase

Customers & Accounts Receivable, QuickBooks 2013 - What's New?
In QuickBooks 2013, the Group Item limit has been increased to 50 in Pro and Premier – this means that a single QuickBooks Group Item can hold up to a total of 50 individual items! I’m a big fan of QuickBooks Group Items, I think that they are a HUGE productivity booster – but I’ve always had one gripe – they could only hold 20 items in previous versions of QuickBooks – which meant that you had to create more group items in order to accomplish what you set out to do.  This has changed with the release of QuickBooks 2013.  With the increased number of items that a group can hold, these item types will be even more powerful. While some of you may know, I’m not a fan…
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QuickBooks 2013 Upgrade Do’s, Don’ts & Frequent Questions

QuickBooks 2013 Upgrade Do’s, Don’ts & Frequent Questions

General QuickBooks News, QuickBooks 2013 - What's New?, QuickBooks Add-Ons, QuickBooks Setup & Cleanup
QuickBooks 2013 can be purchased right now directly from Inuit websites or through Authorized Intuit Affiliate links - however, it won't be in stores until the middle of October. Many companies will want to upgrade right away.  However, it seems that each year when Intuit announces a new version of QuickBooks, I'm overwhelmed with phone calls and emails from clients and customers asking a multitude of questions about the new version.  Here is a list of do's, don'ts and frequent questions. Frequently Asked Questions: Should I/Do I NEED to upgrade to QuickBooks 2013? I'm usually very conservative in regards to this question, especially the last few years with money being so tight for everyone, but typically my answer is: If you are currently using a version of QuickBooks that Intuit…
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QuickBooks 2013 Announced

QuickBooks 2013 Announced

General QuickBooks News, QuickBooks 2013 - What's New?
Intuit has just announced the release of QuickBooks 2013 (today – 9/10/2012) - view the announcement here. I’ve been actively involved in working with QuickBooks 2013, as an Alpha and a Beta tester, since the end of June. According to Intuit, this year, a top request that they heard from customers like you was to make the product easier to use so you could work more efficiently – no additional features, just a better experience.  As Intuit began planning for the release of QuickBooks 2013, they determined that updating the look and feel was a key way to deliver on their objective to make QuickBooks easier to use.  They felt there was an opportunity to remove some of the complexity and clutter while also creating more consistency across the product.…
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An IRS Audit..and They Require Copies of Canceled Checks

An IRS Audit..and They Require Copies of Canceled Checks

Be A Better Bookkeeper, IRS Information
An IRS Audit can require you to substantiate expenditures with front and back copies of canceled checks according to an article that I read yesterday on the American Institute of CPAs (AICPA) website, are you going to be prepared if that happens to you? Perhaps you haven't received your canceled checks back from your bank in years, or perhaps your bank has even stopped providing you with printed images of those checks with your bank statement, like mine has - and I must confess I can't even remember when they stopped doing that with our business account - but I do know that it's been several years. Perhaps like me, when your bank stopped returning your canceled checks or stopped providing you with images of them with your bank statement;…
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