by Sunburst Software Solutions, Inc.
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QuickBooks 2015- The Good, Bad and Ugly, Part 1

This year I've decided to do a three part series called The Good, The Bad, and the UGLY and just highlight things in bullet points with a brief description. I may raise a few eyebrows over some to the things that I end up putting in each of the three categories, but so be it. I'm going to start with the "ugly" things, because I feel some of the following items are just that - ugly. Ugly enough to make some people consider NOT upgrading to the 2015 product line because they will have a negative impact in one form or another.
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QuickBooks at Year-End: Getting Ready for 1099’s

The end of the year is fast approaching and we are all getting geared up to issued 1099's to Vendors and W-2's to employees. Making sure that we issue 1099's to the appropriate Vendors is a task that we all need to pay attention to. This article talks about several reports that you can create in QuickBooks that will help you to make sure that your 1099 information is up to date by performing a self-audit of your records.
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How To Turn On and Use Manual Payroll in QuickBooks

How to turn on and use the manual payroll option in QuickBooks certainly feels like a highly guarded secret.  Intuit makes a lot of money selling payroll subscriptions and rightly so as keeping up with payroll tax laws and forms in each and every state is a lot of work! There are times when a company that uses QuickBooks for their day-to-day accounting has a need to record their payroll manually - without paying for an Intuit tax table subscription - one such instance is when the company has their payroll done by an outside payroll service, but need to record their payroll in detail for job costing purposes in QuickBooks. This article explains how to turn on and use the manual payroll function in QuickBooks.
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A secret revenue hidden in most contracting businesses

If you have a business that estimates between 3 and 5 projects per week, making a few small changes can generate between 5 and 10 thousand extra dollars per year. This secret can also pre-qualify tire kickers and increase the closing rate on the jobs you bid.

Here's the secret: Begin charging for estimates!

Not possible you say? Let's take a closer look:

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QuickBooks Payroll Record Keeping Tips-How To Stay Organized

In order to be well prepared for a Wage & Hour audit that you need to keep your payroll records for the duration of EACH worker’s employment with your company PLUS 5 to 10 years! Most Human Resources and legal experts are suggesting this to ensure these records are available in the event a claim is filed,

Discover what records you need to have available for an audit and how to store that information without having to have a bunch of file cabinets in your office.

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Quick is a fantasy!

Personally, I think "quick" is a fantasy that we all live in or believe in. We all live, breathe, work, and earn by the clock and there is seldom any task that you perform that is "quick".

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QuickBooks 2013 – Group Item Limit Increase

I’m a big fan of QuickBooks Group Items, I think that they are a HUGE productivity booster – but I’ve always had one gripe – they could only hold 20 items in previous versions of QuickBooks – which meant that you had to create more group items in order to accomplish what you set out to do. This has changed with the release of QuickBooks 2013. With the increased number of items that a group can hold, these item types will be even more powerful.

I often see users on the Intuit QuickBooks User forums asking how they can “memorize” an Estimate to use over and over again – why not create a group item that contains everything that you need to build your estimate?

NOTE: This increase will continue into future versions of QuickBooks from this point forward.

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An IRS Audit..and They Require Copies of Canceled Checks

Perhaps you haven't received your canceled checks back from your bank in years, or perhaps your bank has even stopped providing you with printed images of those checks with your bank statement, like mine has - and I must confess I can't even remember when they stopped doing that with our business account - but I do know that it's been several years.

So what happens when during an IRS Audit you are asked to produce cancelled checks to substantiate the payment of an expense?

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About Your Host:

Nancy Smyth, Certified QuickBooks ProAdvisor

Nancy Smyth, Sunburst Software Solutions, Inc.
QuickBooks Construction & Payroll Expert

I've been using and supporting QuickBooks products since the early 1990's. I've worked with thousands of contractors, assisting them with QuickBooks setup, Certified Payroll Reporting requirements, AIA Billing and Weighted-Average Overtime.

QuickBooks is a powerful product, but learning how to use it in your construction business can be difficult. I hope you find resources available here to be helpful.

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