12Feb 2014 by Nancy Smyth
Are Your QuickBooks Payroll & Certified Payroll Processes Efficient?

Are Your QuickBooks Payroll & Certified Payroll Processes Efficient?

Certified Payroll/Prevailing Wage, Payroll Tips, QuickBooks Add-Ons, Webinars & Training
QuickBooks Payroll and Certified Payroll processes really need to be efficient in order for a business to be successful.  When one of your businesses largest job expenses is payroll, you need to: pay your employees correctly and on time to keep them happy, make sure that those payroll costs are part of your accounting system so those costs are included in job costing reports, and you need to submit your certified payroll reports accurately and in a timely fashion in order to be paid. Yes, it's a vicious cycle! Ask any business owner how efficient he thinks his payroll and certified payroll processes are and I'm betting he'll either say "oh they are very efficient" or "they could be better".  Ask his payroll clerk who is dealing with a lot…
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25Oct 2013 by Nancy Smyth
How To Create a Payroll Deduction Authorization Form Using the QuickBooks Letters function

How To Create a Payroll Deduction Authorization Form Using the QuickBooks Letters function

Payroll Tips, QuickBooks Tips & Tricks
Payroll deduction authorization forms should be completed, signed and kept on file for each employee who has money taken out of his/her paycheck for anything other than permissible withholding taxes.  Yes, it's more paperwork and yet another task that an already busy payroll clerk needs to perform - BUT - QuickBooks can help you automate this task by using the tools that are built right into the program! On Tuesday, we posted an article about Recording & Tracking Employee Personal Tool Purchases made on company credit cards or lines of credit with company vendors. In that blog post, the person who asked the question indicated that sometimes the workers purchased tools on the company American Express card and would write TOC for “Take Out of Check” on the receipt -…
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22Oct 2013 by Nancy Smyth
Recording & Tracking Employee Personal Tool Purchases

Recording & Tracking Employee Personal Tool Purchases

Customers & Accounts Receivable, Payroll Tips, Vendors & Accounts Payable
This question came up on a discussion list that I belong to over the weekend and I thought "hey, what a great blog post and how to tip this would make"!  So here goes! I am bookkeeper for a construction company.  Sometimes the workers purchase tools on the company American Express card and write TOC for "Take Out of Check" on the receipt.  There are oftentimes material expenses for the company on the same receipt. How do I record this?  What they did before was to subtract the amount from the gross wages when called into ADP, so it's kind of a pay advance. But don't advances require the taxes to be taken out? Should I get check breakdown and subtract from net wages instead or treat as a loan?…
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18Apr 2013 by Nancy Smyth
Entering Historical Paychecks – Payroll Taxes and the Accounts They Post To

Entering Historical Paychecks – Payroll Taxes and the Accounts They Post To

Payroll Tips, Questions from our readers, QuickBooks Setup & Cleanup
Setting up QuickBooks payroll and entering historical information can be quite confusing.  Thankfully there is a Payroll Setup wizard that will help you through most of the really rough parts. I am entering historical payroll from 2012.  Our fiscal year began 10/1/12. It is now 4/12/13.  How is best way to enter this payroll and balance month by month until I get to the current info.  Also, I am confused on what accounts the payroll taxes post to. I'm not sure I have them set up at this point. Especially on the exact accounts I need for payroll taxes and are they debits or credits. and how do I link them to my chart of accounts. Any help would be appreciated.  Debbie Hi Debbie If you are entering historical payroll…
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07Nov 2012 by Nancy Smyth
Job Costing Payroll When Using a Payroll Service

Job Costing Payroll When Using a Payroll Service

Job Costing Tips, Payroll Tips, Questions from our readers, QuickBooks Setup & Cleanup
Using an outside payroll service, such as Paychecx or ADP, is a popular option for many business owners.  While using a payroll service often provides many benefits one of the biggest challenges or drawbacks is for the company that needs job costing.  See this question submitted by a reader. My company uses a 3rd party to do all of our payroll.  We receive an itemized report back showing what we spent for the week.  I am having trouble trying to get this information charged out to individual jobs.  I track all of the hours separately in Excel, with estimated costs.  How can I job cost this information?  Thank you – Michelle Hi Michelle I bet you are having trouble getting payroll information charged to individual jobs, that’s one of the…
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