QuickBooks for Contractors blog

by Sunburst Software Solutions, Inc.

Technology is Changing How We Submit Certified Payroll Reports

Technology - computers, software, and the internet - has changed how we create and submit certified payroll reports over the last decade. Today, there are now one or more agencies in 17 states that require certified payroll reports to be electronically submitted via numerous on-line labor compliance programs. Isn't it time that you started really automating your certified payroll tasks? Continue reading

Are Your QuickBooks Payroll & Certified Payroll Processes Efficient?

Ask any business owner how efficient he thinks his payroll and certified payroll processes are and I'm betting he'll either say "oh they are very efficient" or "they could be better". I attended a really great webinar called "A Tale of Two Payroll Processes" a couple of weeks ago, hosted by CPA Practice Advisor and presented by TSheets.  During this webinar I learned some alarming facts that immediately took me back about 15 years to a time when I was doing a ton of payroll and certified payroll processes manually and literally wanted to tear my hair out. Continue reading

QuickBooks Tip: How to find “Notes” after an Upgrade

If you are anything like me, you've kept notes about Customers, Vendors, and Employees in QuickBooks for years - sometimes these notes were just little things like the name and extension of the really on the ball sales rep of your biggest vendor, the architect name and phone number for a job, or when an employee reached a specific milestone like change apprentice levels.  These notes were clearly visible when we looked at the employee, vendor, customer or job record and helped us to see or find these little tidbits easily. New versions of QuickBooks still contain our notes - they just aren't readily available when we click on an employee, vendor, customer or job record.  This post is about a QuickBooks tip on finding employee, vendor and customer notes after upgrading to a new version of QuickBooks. Continue reading

QuickBooks Tip: How to Calculate Over/Under Billings

You can easily calculate Over/Under Billings and Percent Complete from QuickBooks data IF:
  • You create an Estimate for EVERY job/project
  • You've modified the QuickBooks Estimate Template to include Cost and Markup columns and you utilize those columns when building your Estimate
  • All of your "Items" have been set-up to capture BOTH revenue and costs (double-sided items)
  • You enter ALL job related employee time and vendor costs using double-sided items
  • You create Job Types for Over/Under and Completed (with sub-types for years) and assign them correctly to your jobs
IF all of these things are currently in place in your QuickBooks file, this is how you can create a simple Over/Under Billing Report with Percent Complete WITHOUT hours of manual calculations.  To learn how, read the full blog post. Continue reading

Employee Reimbursements-Accountable vs Non-Accountable Plans

The IRS has very strict rules about how a business should handle employee reimbursements. If you make the payment under an accountable plan, deduct it in the category of the expense paid.  If you make the payment under a non-accountable plan, deduct it as wages and include it in the employee’s Form W-2. Avoiding paying unnecessary taxes on employee reimbursements involves keeping detailed and accurate records separating out how much your business spends on different types of expenses. Continue reading
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Webinar - QuickBooks Job Costing from A-Z

Having trouble getting job costing reports out of QuickBooks? Or maybe you are wondering if the information you see is accurate. Setup is KEY! Join us for an intensive 1 1/2 hour webinar covering job costing techniques and procedures on Wednesday March 26, 2014 from 1-2:30 p.m. EST. Sign up here.


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About Your Host:

Nancy Smyth, Certified QuickBooks ProAdvisor

Nancy Smyth, Sunburst Software Solutions, Inc.
QuickBooks Construction & Payroll Expert


I've been using and supporting QuickBooks products since the early 1990's. I've worked with thousands of contractors, assisting them with QuickBooks setup, Certified Payroll Reporting requirements, AIA Billing and Weighted-Average Overtime.


QuickBooks is a powerful product, but learning how to use it in your construction business can be difficult. I hope you find resources available here to be helpful.

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