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QuickBooks for Contractors Tip – Issuing Joint Checks

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A QuickBooks for contractors tip about issuing joint checks to a subcontractor and a lower tier subcontractor or material supplier for payment for work completed on a construction project.

QuickBooks tipsQuite frequently, in the construction industry, a contractor needs to issue a joint or two-party check to a subcontractor and a lower-tier subcontractor or material supplier for work completed and/or materials delivered to the construction project’s job site.

Unlike many high-end construction accounting packages, QuickBooks doesn’t have a way to handle this automatically — or easily.

This QuickBooks for contractors tip provides what we consider to be a best practice when a situation like this arises.


Joe’s General Contracting, Inc. needs to issue a $10,000.00 joint check to Sam Subcontractor AND O’Fallon’s Gravel for sand, gravel, and crushed rock which was delivered to a jobsite. Sam Subcontractor is one of Joe’s regular subcontractors and is already in the QuickBooks Vendor List; O’Fallon’s Gravel is not a normal supplier and is not setup in the Vendor list. Sarah, Joe’s bookkeeper isn’t sure how she should handle a joint check.


When Sarah is ready to write the joint or two-party check, she should follow these steps:

  • Edit Sam Subcontractors Vendor record in QuickBooks and in the Print on Check as field, she should add AND O’Fallon Gravel.  She should also edit the Billed From Address so that it to displays Sam Subcontractor AND O’Fallon Gravel.  Clicking the OK button to save her changes.
Edit vendor record

Right click on the image to enlarge it

  • From the Write Checks window, select Sam Subcontractor, enter the dollar amount.  In the Memo field type in Joint Check issued to Sam Subcontractor AND O’Fallon Gravel and then job cost as usual.
use the memo field of the check to hold joint check information

Right click on the image to enlarge it


  • Print just this check.
  • Immediately go back to Sam Subcontractors Vendor record and delete all references to O’Fallon Gravel, click OK to save the changes.
  • Customize the columns to display in the Vendor Center to include the memo field.
display the memo field in the vendor center

Right click on the image to enlarge it

Make sure that you also have the proper Lien Waive and Release forms.

We hope you found this QuickBooks tip to be useful — if so please take a moment to leave a comment, share it on your favorite social media site or click the +1 button below.

3 Responses to QuickBooks for Contractors Tip – Issuing Joint Checks

    About Your Host:

    Nancy Smyth, Certified QuickBooks ProAdvisor

    Nancy Smyth, Sunburst Software Solutions, Inc.
    QuickBooks Construction & Payroll Expert

    I've been using and supporting QuickBooks products since the early 1990's. I've worked with thousands of contractors, assisting them with QuickBooks setup, Certified Payroll Reporting requirements, AIA Billing and Weighted-Average Overtime.

    QuickBooks is a powerful product, but learning how to use it in your construction business can be difficult. I hope you find resources available here to be helpful.

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