Government audits used to be rare, but that has changed under the Obama administration, which has investigated companies more aggressively, Shusterman said. Government audits of employer I-9 forms rose from 250 in fiscal 2007 to more than 3,000 last year, according to data from U.S. Immigration and Customs Enforcement cited by the Associated Press in December.
Mistakes or missing information, whether intentional or not and which might have nothing to do with a worker being in the country illegally, can lead to stiff penalties. Employers can be fined from $110 to $1,100 per violation for failing to comply with the form's requirements, according to U.S. Citizenship and Immigration Services. Penalties can be even steeper, up to $6,500 per violation, for participating in document fraud, or up to $16,000 for knowingly hiring an unauthorized worker. Continue reading
Using an outside payroll service, such as Paychecx or ADP, is a popular option for many business owners. While using a payroll service often provides many benefits one of the biggest challenges or drawbacks is for the company that needs job costing. See this question submitted by a reader.
My company uses a 3rd party to do all of our payroll. We receive an itemized report back showing what we spent for the week. I am having trouble trying to get this information charged out to individual jobs. I track all of the hours separately in Excel, with estimated costs. How can I job cost this information? Continue reading
A reader asks - I'm looking for a report so I can compare hours reported via the timesheet or really hours that have been paid out Vs. the hours that have been paid for or Invoiced.
See what reports we've suggested. Continue reading
Entering payroll for normal employee work hours and drive time and passing only the work hours through to client invoices is not only important but confusing. The following question was submitted by a reader who pays from the start of the first job till the end of the last job of the day (not including lunch break). I have my employees fill out a time tracker sheet each day that shows the time started at the first job till the end, drive time in between jobs, so on and so forth. I enter this into QuickBooks but I can't figure out where to enter in drive time to pay the girls their hourly wage on payroll but to not invoice anyone for drive time. Continue reading
The certified payroll report that your company submits to a general contractor, project owner, or contract administrator should contain information about your W-2 employees, the ones that work directly for you, are paid via payroll checks issued by your company and who you provide a W-2 for wages earned at the end of the year. When you enter into a formal contract for a portion of the prevailing wage/government funded construction project with a subcontractor, the subcontractor will submit a certified payroll report from his company to yours, listing their employees, the work classifications they fell under, hours worked on the project, wages, taxes, deductions, etc. Continue reading
New hire reporting requirements are becoming overwhelming and there are new obligations that become effective on April 21, 2012. Continue reading
The Wage Decision provides you with the minimum amounts (base rate and fringe rate) that you must pay your employees when they work on a Prevailing Wage job - but confusion often happens when you actually pay your employees more than what the Wage Decision requires Continue reading
A payroll tip for handling one employee with two different wage rates and union benefit packages on a single paycheck in QuickBooks. Continue reading
Creating weekly certified payroll reports from a bi-weekly paycheck can be difficult unless your accounting software accurately accrues the wages for each week. Continue reading
How often you have to pay your employees is determined by each State, these requirements seldom take into consideration certified payroll reporting requirements. Continue reading
The QuickBooks Weekly Timesheet can cause a lot of confusion for users who are implementing employee time tracking for the first time, mainly because the timesheet contains both a Service Item and a Payroll Item. This article will explain what each column is used for and some common pitfalls that can happen. Continue reading
Q. My boyfriend is being told that the company he works for will be taking half his pay each week to put in a 401k HALF!!! Is this legal? A. More and more companies that work on prevailing wage jobs are opting to use the fringe portion of the prevailing wage to legally purchase bona fide fringe benefits. Continue reading
Payroll can be one of the most complex duties of any bookkeeper's job - especially when you need to OR want to track your Worker's Compensation costs for job costing purposes and pay your employees Vacation, Holiday and Overtime wages Continue reading
How do you handle sick time, vacation time, personal time, or a death in the family? Better yet, how do your clients and/or customers handle it when it happens to you? Continue reading
Holiday pay can be confusing. These tips provide answers to common questions such as: Do you have to provide paid holidays? What about for new employees? and more. Continue reading