Construction – Tools & Tax Tips

From Our Guest Bloggers, IRS Information
  In the construction industry, for tax purposes, you do treat the purchase of a hammer and a cement mixer differently.  Sure you may view them as "tools of the trade" - but the IRS thinks differently! Construction is by nature a tool driven industry.  Buying and providing them can get expensive.  But how do you know when you can expense a tool and when you should capitalize a tool and depreciate (expense) it over time?  Here are a few tips. First off, let’s define expenses from the tax perspective.  Any business expense that is considered to be ordinary and necessary is deductible.  An “ordinary” expense is considered to be something that is common and accepted in your industry – in this case, the construction industry.   To be considered “necessary”,…
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Payroll Tips – Answers to 7 Holiday Pay Questions

Be A Better Bookkeeper, IRS Information, Payroll Tips, QuickBooks Corner
Payroll and holiday pay can be confusing and overwhelming and here we are right at the height of the upcoming holiday season!  I found these great tips from HR Matters and wanted to share them with you.  These tips provide answers to common questions such as:  Do you have to provide paid holidays?  What about for new employees?  Do you have to pay overtime to employees who have to work on a holiday? We’re officially heading into the holiday season with Thanksgiving coming up next week and Christmas and the New Year just around the corner. If you are like most employers, you may be dealing with holiday pay issues. To help you out, the HR Matters E-Tips Editors have put together the top seven holiday questions that they answer…
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QuickBooks Tip – Easy Access to Employee Payroll Forms

Payroll Tips
This QuickBooks tip explains where you can easily access employee payroll forms; including the Federal I-9, W-4, and W-9's. Having used QuickBooks for many years, I can remember when needing an I-9 (Employment Eligibility Verification), a W-4 (Employee's Withholding Allowance Certificate), or a W-9 (Request for Taxpayer Identification Number and Certification) meant a trip to the appropriate website to obtain the most current form - and depending on how busy I was at the moment, that could be a royal pain! The I-9, Federal W-4, and W-9 are now available to anyone with a current payroll subscription using QuickBooks Pro/Premier 2009-2012 or Enterprise 9.0-12.0 from the Employees menu -> Employee Forms option; you'll also find a Direct Deposit and Pay Card Authorization form. [caption id="attachment_2728" align="aligncenter" width="283" caption="Right click on…
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QuickBooks 2012 – Best Practices & Tips for Installing an Upgrade

QuickBooks 2012 - What's New
Best practices and tips for installing a QuickBooks 2012 upgrade on a computer that already has an existing version of QuickBooks in place. Remember, QuickBooks MUST be installed using a Standard User Account when you are running Windows Vista or Windows 7 AND you use QuickBooks integrated 3rd party programs - see Windows, QuickBooks & 3rd Party Apps - The Struggle Within. If you have Intuit do the upgrade, DO NOT let the Intuit rep install the new version from within your computer's Administrator account and DO NOT let them choose the "upgrade" option when they do the installation.  Also, make sure that your computer IT person is aware of the requirements and best practices - many do not. Make sure that you watch and understand what is being done…
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Payroll Tip – Be Prepared for Wage & Hour and IRS Audits

Payroll Tips
This payroll tip discusses being prepared for Wage & Hour and IRS Audits - what records have to be kept, how long you need to keep them, etc.  From the General Ledger, a complete newsletter for Professional Bookkeepers published by the American Institute of Professional Bookkeepers. Break out the trusty old metal/wooden file cabinets and wipe off the dust --- or maybe it's time to invest in some virtual file cabinets where documents are scanned in and stored off-site but accessible if you need them.  Either way you are in for a shock! We've mentioned previously that the U.S. Department of Labor is making a major push on wage-hour enforcements and that the IRS has also beefed up enforcement efforts - but what we didn't include at that time was…
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Top 10 Tuesday – Tips from Around the Web – 8/23/2011

News You Can Use
Top 10 Tuesday includes our favorite tips and news stories from around the web.  This week there are some important articles for you to read and information to be aware of, split out into the following categories: QuickBooks News & Tips: The Wall Street Journal | How I Built It - For Intuit Co-Founder, the Numbers Add Up (an interview with Scott Cook) QuickBooks & Beyond - An Overview of the Apps in the Intuit App Center (Part 1) QuickBooks & Beyond - An Overview of the Apps in the Intuit App Center (Part 2) Tax News: accountingTODAY for the WebCPA - IRS Lowers Interest Rates in Fourth Quarter Construction News: Construction Law in North Carolina - The NC Court of Appeals Upholds Contractor Lien Rights Construction Advisor Today -…
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Top 10 Tuesday – Tips from Around the Web – 8/16/2011

News You Can Use
  Top 10 Tuesday includes our favorite tips and news stories from around the web.  This week there are some important articles for you to read and information to be aware of, split out into the following categories:   QuickBooks News & Tips: Bookkeeping in Bunny Slippers - An Update for Your Software is Available:  Do You Really Want It Yet? QuickBooks and Beyond - QuickBooks 2011 R8 Has Problems Intuit QuickBooks Support - Resolve Problems after installing QuickBooks 2011/Enterprise 11 R8 Update   Tax News: accountingTODAY - Companies Had to Cope with 270 Tax Changes in Q2   Construction News: Construction Law Blog - Legislative Update for the New York Contractor, Part 1 of 3 Construction Law Blog - Legislative Update for the New York Contractor, Part 2 of…
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QuickBooks for Contractors Tip – Issuing Joint Checks

Vendors & Accounts Payable
A QuickBooks for contractors tip about issuing joint checks to a subcontractor and a lower tier subcontractor or material supplier for payment for work completed on a construction project. Quite frequently, in the construction industry, a contractor needs to issue a joint or two-party check to a subcontractor and a lower-tier subcontractor or material supplier for work completed and/or materials delivered to the construction project's job site. Unlike many high-end construction accounting packages, QuickBooks doesn't have a way to handle this automatically -- or easily. This QuickBooks for contractors tip provides what we consider to be a best practice when a situation like this arises. Problem: Joe's General Contracting, Inc. needs to issue a $10,000.00 joint check to Sam Subcontractor AND O'Fallon's Gravel for sand, gravel, and crushed rock which…
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Top 10 Tuesday – Tips from Around the Web – 8/09/2011

News You Can Use
Top 10 Tuesday includes our favorite tips and news stories from around the web.  This week there are some important articles for you to read and information to be aware of, split out into the following categories: Construction News: Construction Executive - Analyzing the End of the Stimulus CNNMoney - Aviation workers deal with politics - induced furloughs GREEN Building Law Update - Defense Department LEED Funding to Be Eliminated Business, Social Networking, Customers & Websites BNET - Top 7 Signs Your Employees Think You Are a Jerk Entrepreneur - Seven Ways to Skyrocket your Small Business's  Cash Flow HUFFPOST Business - 3 Bad Small Business Clients and When To Fire Them WebProNews - Should Social Media Censor Offensive Content? HUFFPOST Business - Facebook Firings:  Feds, Managers Navigate "New Territory"…
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Top 10 Tuesday – Tips from Around the Web – 8/02/2011

News You Can Use
Top 10 Tuesday includes our favorite tips and news stories from around the web.  This week there are some important articles for you to read and information to be aware of, split out into the following categories: QuickBooks News & Tips accountingWEB - June 2011 QuickBooks Technical Support Questions & Answers QuickBooks in the Cloud - The Cloud Lets Us Centralize the Information, Distribute the Workload QuickBooks and Beyond - Integrating QuickBooks with ACT! and QBSalesData Tax News IRS Live - The Examination Process for Employment Tax Returns (video - requires Windows Media Player) Construction News Construction Advisor Today - Should Contractors Advocate for Approval of Subcontractors Submittals? Business, Social Networking, Customers & Websites The Unified Tribe - Achieve a "Grade A" Twitter Rating Using Five Easy to Follow Rules…
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Top 10 Tuesday – Tips from Around the Web – 7/26/2011

News You Can Use
Top 10 Tuesday includes our favorite tips and news stories from around the web.  This week there are some important articles for you to read and information to be aware of, split out into the following categories: QuickBooks News QuickBooks and Your Business - What to do When QuickBooks is (Not Responding) Tax News Accounting Today for the WebCPA - IRS Re-examines Unpaid Employment Taxes Construction News Georgia Construction Law Blog by Cobb Law Group - Some bad news for Georgia Lien Claimants! Conklin Roofing Systems - Your Estimate Can Cost You Credibility Architectural Records - AIA Creating Database of Stalled Building Projects Business, Social Networking, Customers & Websites Intuit Small Business Blog - Catch Me If You Can-Style Check Fraud Continues to Plague Small Business Darren Slaughter - Contractor…
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Top 10 Tuesday – Tips from Around the Web – 7/19/2011

News You Can Use
Top 10 Tuesday includes our favorite tips and news stories from around the web.  This week there are some important articles for you to read and information to be aware of. Construction Industry News Birmingham Post - "Suicide bidding" could take more construction firms to the wall BuildingGreen.com - New HVAC Standards Will Be Regional VERITAS Health and Safety Consultants - OSHA's Role in Workplace Safety American Express OPEN - A Guide to Government Contracting Opportunities in Texas Husch Blackwell - OFCCP's regulatory agenda signals increased enforcement efforts Business, Customers, Networking & Website Design RAIN Selling Blog - Selling Consulting "What Do You Do?  - 6 Building Blocks for Communicating Your Value Proposition American Express OPEN - 4 Steps to Better Business Writing SavvyOnline Business Builder - Here's a Powerful…
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Top 10 Tuesday – Tips from Around the Web – 7/5/2011

News You Can Use
Top 10 Tuesday includes our favorite tips and news stories from around the web.  This week there are some important articles for you to read and information to be aware of. Tax News: accountingTODAY for the WebCPA - Temporary FUTA Surtax Expires After 35 Years   QuickBooks News & Tips QuickBooks and Your Business - How-NOT-to Guide for Using QuickBooks Bloomberg - Interview with Brad Smith, Intuit Inc. (video) Muir & Associates - 5 Keys to Job Costing in QuickBooks so You Can Increase Your Profitability (video - Windows Media Player format) QuickBooks & Beyond - QuickBooks 2011 R7 Released   Construction Industry News: Mike Purdy's Public Contracting Blog - Ohio Legislature Reaches Compromise on Multiple Prime Contracts and Prevailing Wage   Business, Customers, Website Design & Networking: American Express…
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